Executive Assistant

Job Requirements

Why work for us?Alkegen is a specialty materials leader serving mission-critical systems that the world is focused on for the future, including: battery technologies, electric vehicles, filtration media, and specialty insulation materials that enable customers to reduce fossil fuel consumption, save energy, and live greener. We help people breathe easier, live greener, and go further than ever before.

Our experience speaks for itself. We are a vertically integrated manufacturer with the global reach and talent to solve your most demanding applications. With 60 manufacturing facilities and 9,000+ highly skilled employees located around the world, we can solve any challenge.

Key Responsibilities:

Executive Support

• Provide proactive, high-level administrative support to several executives, including calendar management, meeting coordination, and travel arrangements

• Prepare and edit correspondence, presentations, reports, and briefing materials

• Act as a trusted liaison between executives and internal/external stakeholders

• Prioritize and manage competing demands, ensuring deadlines are met

• Handle confidential and sensitive information with discretion and professionalism

Office Management & Leadership

• Oversee the daily operations of an office supporting approximately 25+ employees

• Serve as the primary point of contact for office-related needs, policies, and procedures

• Coordinate office logistics including space planning, supplies, equipment, and vendor relationships

• Support onboarding and offboarding processes in partnership with HR

• Help foster a positive, efficient, and inclusive office culture

Coordination & Process Improvement

• Plan and coordinate meetings, offsites, and events (both in-person and virtual)

• Establish and maintain administrative systems and processes to improve efficiency

• Track action items and follow up on deliverables across leadership and team initiatives

• Identify opportunities to streamline operations and enhance executive productivity

Required Qualifications

• Bachelor’s degree or equivalent professional experience

• 4 –8+ years of experience supporting senior-level executives

• Proven ability to manage office operations or team coordination

• Advanced proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

• Excellent written and verbal communication skills

Preferred Qualifications

• Prior experience overseeing an office or serving in an EA/Office Manager hybrid role

• Strong project management or coordination experience

• Experience supporting multiple executives simultaneously

Key Competencies

• Exceptional organization and time-management skills

• High level of discretion and professional judgment

• Strong interpersonal skills and executive presence

• Ability to anticipate needs and solve problems independently

• Adaptability and resilience in a dynamic environment

Work Environment

This role is office-based 4 days a week Monday-Thursday with Fridays as an optional working from hone. Occasional flexibility in hours may be required to support executive schedules.

If you are interested in being part of a world class function here at Alkegen then we would love to hear from you.

At Alkegen, we strive every day to help people – ALL PEOPLE – breathe easier, live greener and go further than ever before. We believe that diversity and inclusion is central to this mission and to our impact. Our diverse and inclusive culture drives our growth & innovation and we nurture it by actively embracing our differences and using our varied perspectives to solve the complex challenges facing our changing and diverse world.

Employment selection and related decisions are made without regard to sex, race, ethnicity, nation of origin, religion, color, gender identity and expression, age, disability, education, opinions, culture, languages spoken, veteran’s status, or any other protected class.