Administrative Assistant

Administrative Assistant

The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department. This position provides critical administrative and operational support with a strong focus on budgeting, expense management, billing coordination, and office logistics. This role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering.

Core Responsibilities:

Financial & Administrative Support

• Assist with budgeting and annual expense forecasting activities, including collecting data, tracking expenses, and maintaining reports
• Prepare and submit expense reports, ensuring accuracy and compliance with company policies
• Support the billing and invoicing processes, including tracking, follow-ups, and coordination with internal and external stakeholders
• Maintain organized financial and administrative records

Office & Operations Coordination

• Coordinate and arrange luncheons, meetings, and small events, including catering and logistics
• Order office supplies and manage inventory to ensure smooth office operations
• Arrange travel, including flights, lodging, transportation, and itineraries
• Provide general administrative support such as scheduling, correspondence, and document preparation

Communication & Collaboration

• Serve as a point of contact for administrative and operational inquiries
• Collaborate with finance, operations, and leadership teams to support timely and accurate reporting
• Communicate professionally with vendors, internal teams, and service providers
• Demonstrate the highest standards of personal and professional integrity, adheres to company's policies and procedures, and complies with applicable laws, government rules and regulations.
• Other duties as assigned.

Qualifications:

Education:

This position requires a high school diploma, GED or equivalent professional knowledge and/or work experience.

Experience:

This position typically requires over 2 years up to 5 years of prior professional administrative experience in a general office environment.

Skills:

Excellent organization and time management skills

Attention to detail and accuracy in all tasks

Ability to multitask and prioritize tasks effectively

Positive, action-oriented attitude and professional demeanor

Exceptional written and verbal communication skills

Ability to thrive in a collaborative team environment

Intermediate skills in Excel, Word, PowerPoint and Outlook are preferred for this position.

Advanced skills in Adobe Acrobat are preferred for this position.

Keyboarding skills are required for this position.

Hourly Pay Range: $25.89 - $32.37

Inland offers a competitive range of benefits for eligible Full-time employees:

• Medical/Dental/Vision insurance (PPO)
• Participation in the company 401(k) plan with a company match
• Vacation Time, Nine Paid Holidays, Three floating holidays per year
• Sick time
• Tuition reimbursement opportunity
• Company-paid life insurance equaling your annual base salary
• Company-paid short-term and long-term disability
• Paid Parental Leave

We are a drug-free workplace. Pre-employment background checks and drug screening is performed on all new hires, in accordance with applicable laws and regulations.

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, sexual orientation, familial, marital or veteran status, disability, or any other legally protected classes. We are an E-Verify employer.