Executive Administrative Assistant

We are seeking an experienced and highly organized Executive Administrative Assistant to provide high-level administrative support to the Chief Risk Officer and two senior-level legal executives at a global organization. The ideal candidate will have extensive experience supporting C-suite executives in a fast-paced, global corporate environment, with exceptional organizational, communication, and relationship-management skills.

Key Responsibilities

• Manage complex executive calendars, coordinate meetings across multiple time zones, and prioritize competing commitments.
• Provide direct administrative support to the Chief Risk Officer and two senior-level legal executives.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and scheduling.
• Prepare meeting agendas, pre-read materials, executive briefings, presentations, and follow-up communications.
• Anticipate executive needs, proactively manage scheduling conflicts, and ensure leadership is prepared for upcoming meetings and commitments.
• Serve as a key point of contact between executives, internal stakeholders, external partners, and senior leadership teams.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.
• Track action items, coordinate follow-ups, and support the timely completion of executive priorities.
• Maintain strong working relationships across departments and global teams to facilitate effective communication and collaboration.

Required Qualifications

• 5+ years of experience supporting C-suite executives or senior leadership teams within a global corporate environment.
• Demonstrated experience managing complex calendars, executive travel, and competing priorities.
• Exceptional organizational skills with strong attention to detail and the ability to manage multiple responsibilities simultaneously.
• Excellent written and verbal communication skills, with the ability to interact professionally with senior executives and stakeholders.
• Strong relationship-management skills and the ability to collaborate effectively across teams and departments.
• Proven ability to exercise discretion and maintain confidentiality when handling sensitive executive and business information.
• Proactive, resourceful, and adaptable, with strong problem-solving skills and sound judgment.
• Ability to thrive in a fast-paced environment while maintaining a high level of professionalism.