Administrative Specialist

Administrative Specialist Data Cleanup Project

This role focuses on a 90-day data cleanup project to organize and enhance the accuracy of an internal applicant database. The Administrative Specialist will review more than 1,500 applications, categorize and clean records, and ensure that the data is accurate, current, and easy to use going forward. This position is strictly focused on data and administrative work and does not involve any applicant outreach, as all communication is managed by a third party.

Responsibilities

• Review applications to determine their status, relevance, and appropriate next steps within the internal applicant database.
• Identify and remove duplicate applications to maintain a clean and accurate dataset.
• Verify which applicants have already been contacted by the third party and update records accordingly.
• Remove outdated, inactive, or irrelevant applicants from the system to improve data quality.
• Update applicant records and maintain accuracy within the internal platform, ensuring consistency and completeness.
• Complete administrative tasks related to documentation, tracking, and organization of applicant information.
• Utilize Microsoft Office tools, including Excel, Teams, Word, and Outlook, to support data entry, tracking, and communication.
• Perform data entry and administrative support tasks with a high level of attention to detail and accuracy.
• Work independently to meet project timelines, daily goals, and productivity expectations.
• Collaborate as needed with team members and stakeholders to clarify data requirements and resolve discrepancies.

Essential Skills

• 12+ years of experience in a professional office setting.
• Proficiency with Microsoft Office, including Excel, Teams, Word, and Outlook.
• Strong data entry skills with a focus on accuracy and attention to detail.
• Experience providing administrative support in a professional environment.
• Ability to organize and manage large volumes of information or records.
• Capability to work independently and meet deadlines in a fast-moving setting.
• Effective written and verbal communication skills for internal coordination.

Additional Skills & Qualifications

• Experience in recruiting, talent acquisition, or recruitment support, including activities such as screening resumes and supporting hiring processes.
• Experience in customer service, demonstrating strong client or stakeholder support skills.
• Familiarity with full-cycle recruitment processes, even if not the primary focus of this role.
• Experience with administrative support in sales or related business functions.
• Good job tenure, such as limited job changes over a five-year period, indicating stability and commitment.
• Experience working in an upbeat, fast-moving culture or large corporate environment.

Work Environment

This position operates in a professional office environment and is fully onsite. Standard hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. The role is a focused 90-day project, offering the opportunity to contribute to a large-scale data initiative within a sizable, fast-moving organization. You will work primarily on a computer using Microsoft Office applications, particularly Excel, Teams, Word, and Outlook. The culture is described as upbeat and fast-moving, providing exposure to a large, enterprise-level environment and offering valuable experience in a structured, corporate setting.

Job Type & Location

This is a Contract position based out of INDIANAPOLIS, IN.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available; Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Workplace Type

This is a fully onsite position in INDIANAPOLIS, IN.

Application Deadline

This position is anticipated to close on May 31, 2026.