Assistant Dean, Undergraduate Education and Administration

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The Assistant Dean, Undergraduate Education and Administration will be responsible for assisting the Dean of Undergraduate Affairs in day-to-day and strategic activities while providing dedicated operational, administrative, research, and project-based support for the assigned division(s) and leads, trains and mentors faculty and staff to ensure compliance with applicable internal/external regulations. 

The primary focus of the Assistant Dean, Undergraduate Education and Administration is the enhancement of the quality of the undergraduate experience and the strengthening of the integration of the university-wide undergraduate curricular and co-curricular initiatives. The Assistant Dean will interact with the University’s senior leadership, students and administration at all levels within the organization. 

CORE RESPONSIBILITIES

• Monitor and support the operations of each of the following units within the Division of Undergraduate Affairs in conjunction with the respective directors, including but not limited to: Office of Academic Enhancement, Office of Civic and Community Engagement, Study Abroad, Pre-Health Advising, Undergraduate Research & Creative Endeavors, The Foote Fellows Program, Stamps Scholars Program, and Army ROTC.

• Oversee the cognate submission, review, and publication process.

• Support the Dean of Undergraduate Affairs and organize agendas for all committee and council meetings including but not limited to: Academic Deans Advisory Council, (ADAC), Academic Standards Committee, University Curriculum Committee, and Student Affairs Committee of the Faculty Senate.

• Manage and provide content for the Office of Undergraduate Affairs website. Coordinate the publication of unit websites from the Office’s main website.

• Assist with performance related matters for relevant Office of Undergraduate Affairs directors, including but not limited to annual performance evaluations, salary recommendations, recruitment, and retention.

• Develop a multi-annual strategic and financial plan for the administration of the Office of Undergraduate Affairs.

• Manage the operating budget, research budget, and assigned gifts on behalf of the Dean of Undergraduate Affairs.

• Assist with budget development and maintenance for units within the Office of Undergraduate Affairs; work closely with the Senior Business for the Office of the Provost to monitor financial activity and budget development by units. Work closely with unit leaders to adhere to budget restrictions policies and procedures.

• Oversee the recruitment process for all personnel as deemed necessary.

• Partner with Enrollment Management on Army ROTC matters, including coordinating admissions, Army ROTC leadership, scholarship recipients, and UM gift administration.

• Monitor Army ROTC program and support assigned cadre with UM processes.

• Coordinate and manage administrative details for new and continuing contracts and agreements as needed.

• Serve on campus-wide team for Undergraduate Affairs as dedicated liaison to the schools and colleges to ensure alignment and effective communication to support the onboarding of new students.

• Supervise shared services staff as needed.

• Represent the Dean in his/her absence in meetings and conferences locally, nationally and internationally as needed.

• Other duties and responsibilities as assigned by the Dean.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

QUALIFICATIONS

Education:

Master's degree in relevant field required.

Experience:

Minimum 5+ years of relevant experience required.

A relevant combination of experience and education may be considered.

Knowledge, Skills and Abilities:

• Strategic Alignment: Skilled in aligning departmental goals with enterprise-wide strategy and develops comprehensive strategic plans.

• Financial Management: Ensures fiscal responsibility, and optimization of financial performance.

• Resource Management: Ability to allocate resources and drive innovation and growth.

• Adaptability: Proven ability to adjust to changes and leads/inspires transformational change.

• Team Leadership: Ability to build and lead high-performing teams, manage complex projects, and ensure successful project delivery.

• Technology & Analytics: Understanding of technology, data analytics, and performance measurement to drive strategic decisions and identify opportunities.

• Communication: Ability to influence others, articulate strategic vision, and ensure clear and persuasive communication.

The University of Miami is recognized as one of the nation’s premier research institutions and academic health systems and is among the largest employers in South Florida.

With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.

We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

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