Administrative Assistant to the VP

Job Description

Job Description

College Overview:

Ranken Technical College has been helping students experience success for over 100 years. Ranken is more than a college; it’s an experience that provides students with the knowledge and training necessary to launch and maintain successful careers in fields such as automotive, construction, electrical, information technology and manufacturing. Ranken’s modern facilities, state-of-the-art shop equipment and abundant resources provide an excellent environment for comprehensive technical education. The College’s three-pronged approach to teaching – hands-on technical experience, general education and professionalism – gives our students the competitive edge, proven by our 96 percent job placement rate within six months of graduation.

Purpose of the Role:

Provides administrative assistance to the Vice Presidents of the College.

Responsibilities:

• Prepares correspondence and reports including gathering needed data.
• Tracks calendars, schedules appointments, and greets visitors.
• Performs routine administrative duties such as answering phone calls, filing, creating copies, coordinating mailings, faxing, scanning, etc.
• Coordinates and prepares for Academic Discipline Review Board (ADRB) hearings. Compiles notes during the hearings and emails results following. Maintains student records regarding attendance, discipline, and ADRB results.
• Attends various meetings, compiles notes during, and files meeting minutes after.
• Plans and coordinates special projects and campus events as assigned.
• Creates Letters of Appointment prior to the start of each semester and submits to payroll prior to the deadline.
• Responsible for communicating, planning, and coordinating Summer Camps for middle and high school age kids. 
• Performs Backflow processing for Workforce Development.

Qualifications:

• Required: High school education with college business courses; associate degree preferred.
• Superior customer service skills with excellent interpersonal and communication skills in person, writing, over the telephone, and via email.
• Ability to assist students, parents, College faculty and staff, and all other individuals in a professional, confidential, and respectful manner.
• Self-starter with ability to work independently and as a team member.
• Ability to multi-task, excellent organizational and time-management skills, accuracy and attention to details.
• Displays a positive work attitude.
• Required: Five years of increasingly responsible administrative assistant experience; demonstrated computer experience; and customer service experience.

Note - Some evening and/or weekend hours will be required to participate in campus events.

Benefits

• Medical, Dental, Vision, Accident, and Pet Insurance
• Company paid Life/AD&D and Short/Long-term Disability
• Health, Flexible, and Dependent Care Spending Accounts
• Employee Assistance Program (Free)
• Tuition reimbursement of up to $2000 per year (Eligible after one year)
• 403(b) savings plan with matching contributions (Eligible on day one)
• Pension Plan (Eligible after 5 years of service)
• PTO: 15 days accrued in first year
• Holidays: 10 paid plus a paid Winter Break (Christmas through New Years Day)