Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant II (Part-Time) Job Description

The Administrative Assistant II provides essential administrative support by managing daily communications, maintaining organized records and files, coordinating mailings, and assisting with travel logistics as needed. This part-time role ensures smooth office operations and effective communication across the organization while working 15–20 hours per week on a consistent schedule.

• Respond to incoming emails promptly and professionally, routing messages to the appropriate staff as needed.
• Answer and direct phone calls, take accurate messages, and provide general information to callers.
• Maintain organized electronic and physical filing systems to ensure easy retrieval of records and documents.
• Prepare, assemble, and mail correspondence, informational packets, and other materials.
• Support staff by preparing materials and supplies for meetings, programs, and travel.
• Maintain inventory of office and mailing supplies and reorder items as needed to avoid shortages.
• Prepare travel packets and ensure all necessary materials and supplies are ready for traveling staff.
• Communicate with vendors or venues regarding logistical details as directed.
• Provide administrative support for special projects as assigned.
• Assist with data entry, basic reporting, and recordkeeping tasks.
• Uphold confidentiality and demonstrate professionalism in all interactions.

• At least 2 years of office experience in an administrative or similar support role.
• Proficiency with Google Suite / Google Workplace tools such as Gmail and related applications.
• Strong data entry skills with accuracy and attention to detail.
• Excellent time management skills and ability to maintain a consistent weekly schedule.
• Strong attention to detail in handling documents, communications, and records.
• Effective written and verbal communication skills.
• High school diploma or equivalent.

• Experience with Microsoft Office applications.
• Previous administrative assistance experience in a professional office environment.
• Financial knowledge or familiarity with basic financial concepts is a plus but not required.
• Ability to support special projects and adapt to changing priorities.
• Comfort working independently while collaborating with a small team.

This is a part-time position of approximately 15–20 hours per week, with flexibility on the specific days and hours as long as the schedule is consistent each week. Work hours must fall between 8:00 a.m. and 4:30 p.m. The role is based in an office building, with an individual office space and a small team of around 10–12 colleagues, offering a quiet and comfortable work environment. The dress code is business casual, with jeans acceptable on Fridays. This setting is well-suited for someone seeking part-time hours, whether as a second job, a way to return to the workforce, or for other personal reasons.

This is a Contract to Hire position based out of Lancaster, PA.

The pay range for this position is $20.00 - $20.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Lancaster,PA.

This position is anticipated to close on Aug 17, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.