Office Coordinator

Office Coordinator

This is an onsite, in-office position at Geneoscopy HQ in St. Louis, Missouri.

The Office Coordinator is a highly organized, proactive, and personable team member who serves as the first point of contact for Geneoscopy visitors, candidates, vendors, and employees. This on-site role is responsible for creating a welcoming and professional office environment while supporting day-to-day operations, administrative coordination, and executive support. The ideal candidate thrives in a fast-paced environment, handles confidential information with discretion, and takes pride in keeping the workplace organized, responsive, and efficient.

Responsibilities

• Greet and welcome visitors, candidates, vendors, and employees in a professional and friendly manner.
• Manage incoming calls, emails, and general inquiries, directing them to the appropriate internal contact.
• Maintain a clean, organized, and professional reception area and shared office spaces.
• Coordinate visitor logistics, including scheduling, checking procedures, security protocols, conference room readiness, food orders, and guest accommodations.
• Oversee day-to-day office needs, including supplies, equipment, shared spaces, and vendor relationships.
• Manage mail, shipments, deliveries, and distribution of incoming materials.
• Coordinate company events, team lunches, and company-wide meetings.
• Support employee onboarding process, including workspace setup, office materials, badges/access coordination, and first-day readiness.
• Assist with facilities-related coordination and communicate office needs, repairs, or issues to the appropriate internal or external contacts.
• Help maintain a positive, organized, and engaging office environment aligned with company culture.
• Provide calendar management, meeting scheduling, and administrative support for senior leaders, as needed.
• Coordinate travel arrangements, itineraries, and related logistics.
• Assist with expense reports, meeting preparation, agendas, materials, room setup, and follow-up items.
• Prepare, organize, and maintain documents, files, and administrative records with a high degree of accuracy and confidentiality.
• Support special projects and ad hoc administrative needs as they arise.
• Other duties as assigned.

Education Requirements

• High school diploma or equivalent required.
• Associate or bachelor's degree preferred.

Qualifications

• Minimum of 2 years of experience in a receptionist, office coordinator, administrative assistant, or similar support role.
• Experience supporting office operations, executive scheduling, meeting coordination, and/or workplace logistics.
• Proficiency with Google Workspace and/or Microsoft Office; experience with office technology, scheduling tools, and expense systems.
• Strong organizational skills with the ability to manage multiple priorities, follow through on details, and adapt in a dynamic environment.
• High level of professionalism, judgment, and discretion when handling sensitive or confidential information.
• Exemplify the ability to multitask and thrive in an agile, fast-paced, deadline-driven environment while remaining flexible, proactive, resourceful, and efficient.
• Possess proficient verbal and written communication skills, while willing to share and receive information and ideas from all levels of the organization to achieve the desired results.
• Possess high ethics and conduct business in the most professional manner.
• Seek inclusiveness and collaboration but step up to responsibility, make tough decisions, and be accountable for those decisions.
• Act as a results-oriented team player with strong interpersonal and communication skills, capable of working collaboratively with colleagues.
• Preferred Additional Experience:
• Experience working in a life sciences, healthcare, laboratory, biotechnology, or other regulated environment.
• Experience supporting executives or senior leaders.
• Experience coordinating events, meetings, onboarding, vendors, or facilities-related activities.

Schedule: This is an hourly position with overtime for hours worked beyond 40 per week. There may be projects that require activities beyond the standard hours.

Regular and reliable on-site attendance is an essential function of this position.

Compensation & Benefits: Hourly rate determined based on the candidate's experience, knowledge, and abilities. Benefits: health, vision, dental, life insurance, 401(k), and accrued paid time off.

Additional Information: Geneoscopy's Core Values Ability to embody Geneoscopy's beliefs, philosophies, and principles:

• Integrity - we do the right thing through our words, actions, and behaviors
• Courage - step up, speak up, stand out
• Agility - think and act fast, embracing change
• Passion - for our customers, our people, our work, and for excellence
• Collaboration - our differences are assets

Physical Demands:

• Employees may be required to lift routine office supplies and use standard office equipment.
• Must possess the ability to sit and/or stand for long periods.
• Must possess the ability to perform repetitive motion.

Work Environment:

• May have exposure to fumes and bio-hazardous material in the laboratory environment.
• May be required to handle blood-borne pathogens and general laboratory reagents.