Procurement Coordinator

Procurement Coordinator

Location: Ramsey, NJ (100% Onsite) Employment Type: Contract-to-Hire Contract Pay Rate: $26.00 - $28.00 Conversion Salary: Approximately $60,000 annually

Position Overview

We are seeking a highly organized and detail-oriented Special Orders Associate to support procurement, quoting, order management, and customer project fulfillment activities. This role serves as a key liaison between Sales, Purchasing, Product Management, Logistics, Vendors, and Customers to ensure special orders, bids, and procurement projects are completed accurately and on time.

The ideal candidate is a proactive self-starter who thrives in a fast-paced environment, can effectively manage multiple priorities, and is committed to delivering exceptional customer service throughout the order lifecycle.

Key Responsibilities

• Serve as the primary point of contact for assigned special orders, bids, and procurement projects.
• Prepare, submit, and track quotations, proposals, RFQs, RFPs, and RFIs.
• Enter and manage customer orders and quotes in accordance with departmental guidelines.
• Collaborate with Sales, Purchasing, Product Management, Procurement, Logistics, and other internal teams to fulfill customer requirements.
• Monitor proposal content and order details to ensure all customer specifications and requirements are met.
• Communicate project status, delivery updates, pricing changes, and additional information needs to customers and internal stakeholders.
• Maintain accurate item, vendor, pricing, and purchasing information within ERP systems.
• Track shipments, resolve delivery issues, and provide ETA updates.
• Review open orders and proactively expedite shipments when necessary.
• Assist Sales teams with gathering customer demand forecasts and project requirements.
• Maintain customer satisfaction by ensuring successful implementation and follow-up after order placement.
• Create and maintain stocking agreements and purchasing agreements.
• Coordinate vendor follow-up activities and procurement for customer-specific products.
• Support inventory management initiatives, including stock replenishment and procurement planning.
• Prepare ad hoc reports and analyze order and procurement data as needed.
• Assist warehouse personnel with receiving discrepancies and reconciliation of incoming goods.
• Process customer returns, purchase orders, invoices, and other transactional activities as required.

Qualifications

Required

• Associate's or Bachelor's degree preferred; equivalent experience will be considered.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and problem-solving skills.
• Ability to work independently with minimal supervision.
• Customer-focused mindset and strong follow-through.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.

Preferred

• Experience in procurement, purchasing, order management, customer service, logistics, or supply chain operations.
• Experience working with ERP systems; SAP experience is highly preferred.
• Exposure to proposal management, bid coordination, or special-order processing.

This is an excellent opportunity for someone looking to grow within a procurement and operations-focused role while gaining exposure to sales support, vendor management, logistics, and project coordination.