Executive Assistant

A well-established investment and asset management firm is seeking a self-driven and ambitious Executive Assistant to join its growing team. The firm manages a diverse portfolio of investments and business ventures across multiple industries and is known for its fast-paced, entrepreneurial environment. This role will support leadership and internal operations through a variety of administrative, organizational, and communication-related responsibilities. The ideal candidate is highly organized, professional, detail-oriented, and capable of handling sensitive information with discretion. The company values integrity, reliability, and strong execution, and is seeking someone who thrives in a high-level business environment and can help keep operations running smoothly and efficiently. Responsibilities: Main point of contact amongst executives, staff, external partners, and other satellite offices Manage information flow via email and other messaging platforms in a timely and accurate manner. Manage CEO calendars and set up meetings Make travel and accommodation arrangements occasionally Prepare weekly, monthly or quarterly reports Oversee the performance of other clerical staff Format information for internal and external communication – memos, emails, presentations, reports Screen and direct phone and distribute correspondence Organize and maintain the office filing systems Maintain compliance with all company policies and procedures Other duties as assigned Requirements: Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers. 1-2 years of office administration or similar related experience Excellent computer proficiency (MS Office – Word, Excel, and Outlook) Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices. Work experience as an Executive Assistant, Personal Assistant, or similar role Outstanding organizational and time management skills Familiarity with office gadgets and applications (e.g., e-calendars and copy machines) Discretion and confidentiality High school diploma or GED required. Associate degree preferred. Salary expectation: 75K-110K Benefits: Hybrid set up. PTO + Health Insurance #J-18808-Ljbffr