Fiscal Specialist Supervisor

Salary: $49,428.00 - $66,372.00 Annually
Location : Whitman County - Colfax, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 26DOT-ER-60264
Department: Dept. of Transportation
Division: Eastern Region
Opening Date: 06/03/2026
Closing Date: 6/19/2026 11:59 PM Pacific


Description
About WSDOT
The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, leads an award-winning Active Transportation Plan, holds the record for the world's widest tunneling project, and operates the largest ferry system in the nation!
The Opportunity
WSDOT is currently seeking a Fiscal Specialist Supervisor to support the agency's mission of delivering safe, reliable, and cost-effective transportation services that strengthen communities and economic vitality. This position serves as the Fiscal Specialist Supervisor for the Area 2 Maintenance Office and provides leadership, coordination, and oversight of administrative, payroll, fiscal, procurement, and office operations supporting maintenance activities within Eastern Region. The position supervises office support staff and ensures compliance with WSDOT policies, collective bargaining agreements, state and federal regulations, payroll requirements, purchasing procedures, and financial processes. This position supports WSDOT's mission by ensuring accurate fiscal operations, efficient administrative services, responsive customer support, and continuity of maintenance operations during routine and emergency response activities, including seasonal winter operations.
What to Expect
Among the varied range of responsibilities held within this role, the Fiscal Specialist Supervisor will:

• Responsible for the day-to-day support and management of the administrative and fiscal needs for the Area 2 Maintenance Office and outlying sheds.
• Supervise, train, prioritize, distribute work assignments, provide guidance for office support staff.
• Organize the schedules for the Horn School Rest Area's free coffee program.
• Set up, review, update, track, and forward completed and accurate 3rd Party Damage Estimate Reports for Financial Services and Risk Management.
• Work with maintenance supervisors on accident reports, attachments, and estimated report completions.
• Make recommendations on office staff selections; prioritize and review work assignments; provide and schedule training; schedule and approve overtime and leave; conduct performance evaluations; and initiate corrective actions when appropriate or necessary.
• Maintain accurate control of consumables and stockpile inventory (including computer entry of purchase orders, inventory withdrawals, and transfers.

Qualifications
To be considered for this opportunity, the following are required:

• Administrative, Fiscal & Office Operations Support: Demonstrated experience providing administrative, fiscal, payroll, or office operational support in a fast-paced work environment.
• Policy, Payroll & Regulatory Compliance: Experience interpreting and applying policies, procedures, collective bargaining agreements, payroll rules, or fiscal regulations.
• Supervision, Training & Staff Accountability: Experience supervising, training, assigning, and reviewing the work of staff while promoting accountability and customer service.
• Workload Supervision & Attention to Detail: Demonstrated ability to prioritize multiple assignments, manage competing deadlines, and maintain accuracy.
• Payroll & Financial Transaction Processing: Experience reviewing, auditing, or processing payroll, purchasing, reimbursements, accounts payable/receivable, or fiscal transactions for accuracy and compliance.
• Analytical Problem Solving & Decision Making: Demonstrated ability to analyze information, identify discrepancies, and resolve problems using sound judgment and established procedures.
• Communication & Customer Service: Strong written and verbal communication skills with the ability to effectively communicate with diverse audiences while providing professional customer service.
• Computer Systems & Software Proficiency: Experience using Microsoft Office Suite, payroll systems, financial systems, databases, or electronic recordkeeping systems.
• Confidentiality & Professional Discretion: Ability to maintain confidentiality and exercise discretion when handling sensitive employee, payroll, and fiscal information.
• Growth Mindset: Actively demonstrates a commitment to learning and growth.
• Service-Oriented: Takes action to meet the needs of others.

It is preferred that qualified candidates also have:

• Public-Sector Agency Experience: Experience working within WSDOT or another public-sector agency.
• State Payroll and Financial Systems: Experience using DOTtime, AFRS, TRAINS, or other state payroll and financial systems.
• Collective Bargaining Agreements, Merit System Rules, and Policy Knowledge: Knowledge of WFSE collective bargaining agreements, Merit System Rules, state procurement requirements, and WSDOT policies and procedures.
• Maintenance Operations, Emergency Response, and Workforce Administration: Experience supporting maintenance operations, emergency response activities, or seasonal workforce administration.
• Purchasing, Contracts, Inventory, and Reimbursement Processes: Experience coordinating purchasing, contracts, inventory, or reimbursement processes.
• Office Procedures, Workflow Improvements, and Process Documentation: Experience developing office procedures, workflow improvements, or internal process documentation.
• Recruitment, Onboarding, Scheduling, and Leave Administration: Experience assisting with recruitment, onboarding, scheduling, or employee leave administration.
• State Travel Regulations, Purchasing Policies, and Reimbursement Procedures: Knowledge of state travel regulations, purchasing policies, and reimbursement procedures.

Important Notes

• This recruitment may also be used to fill additional positions per business needs.
• In addition to the salary range listed, a general wage increase of 2% will be applied for all state employees on July 1, 2026.
• This position offers flexible/hybrid remote work options.
• In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Information on other compensation types for non-represented positions can be found in of the Washington Administrative Code.
• WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit

Why WSDOT

• Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle.
• Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!
• Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.
• Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have a choice of state retirement programs, and much more. Go to for more information.

Check out this video to learn more:


How to Apply
Applications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the "Work Experience" portion of the application be completed in as much detail as possible.

In order to be considered for this opportunity, please include the following with your online application:

• An attached Resume outlining (in reverse chronological order) your experience to date.
• An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.
• Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. This information can be entered in the "References" section of the online application; does not require an additional attachment.

Please click the "APPLY" button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.


WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/ or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the recruiter listed.
Contact Us

For inquiries about this posting, you may contact the assigned Recruiter at Please be sure to reference 26DOT-ER-60264 in the subject line.
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.


Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.


Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.


Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.


Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing

Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 01-07-2026
01


What is your level of experience providing administrative, fiscal, payroll, or office operational support in a fast-paced work environment?

• None - No experience in administrative, fiscal, payroll, or office support functions.
• Basic - Performed routine administrative or office support duties under guidance.
• Intermediate - Independently supported administrative, payroll, fiscal, or office operations and managed multiple responsibilities.
• Advanced - Extensive experience coordinating or overseeing administrative, payroll, fiscal, or office operations in a high-volume environment.

02


What is your level of experience interpreting and applying policies, procedures, collective bargaining agreements, payroll rules, or fiscal regulations?

• None - No experience.
• Basic - Familiar with policies and procedures but limited responsibility for applying them.
• Intermediate - Regularly interpret and apply policies, payroll rules, or fiscal requirements in daily work.
• Advanced - Independently interpret complex requirements and provide guidance to others regarding compliance.

03


Briefly describe when and where you obtained your experience applying policies, procedures, payroll rules, collective bargaining agreements, or fiscal regulations. If there is none, put N/A
04


What is your level of experience supervising, training, assigning, and reviewing the work of staff?

• None - No supervisory experience.
• Basic - Assisted with training or mentoring employees.
• Intermediate - Regularly assigned work, trained staff, and monitored performance.
• Advanced - Directly supervised employees, conducted performance evaluations, and promoted accountability and customer service.

05


What is your level of experience prioritizing multiple assignments, managing competing deadlines, and maintaining accuracy?

• None - No experience managing multiple competing priorities.
• Basic - Managed routine assignments with occasional competing deadlines.
• Intermediate - Regularly prioritized multiple assignments while maintaining accuracy and meeting deadlines.
• Advanced - Successfully managed complex workloads with frequent competing priorities and high accuracy expectations.

06


What is your level of experience reviewing, auditing, or processing payroll, purchasing, reimbursements, accounts payable/receivable, or fiscal transactions?

• None - No experience.
• Basic - Assisted with payroll or financial transaction processing.
• Intermediate - Independently processed and reviewed payroll or fiscal transactions for accuracy and compliance.
• Advanced - Conducted audits, resolved discrepancies, and ensured compliance with financial and payroll requirements.

07


Which of the following areas have you performed? (Select all that apply.)

• Payroll processing
• Payroll auditing
• Purchasing
• Reimbursements
• Accounts payable
• Accounts receivable
• Fiscal transaction review
• None of the above

08


What is your level of experience communicating with employees, supervisors, managers, external agencies, or the public while providing customer service?

• None - No experience.
• Basic - Communicated with customers or coworkers regarding routine matters.
• Intermediate - Regularly communicated with diverse audiences and resolved customer service issues.
• Advanced - Served as a primary point of contact for complex or sensitive communications and customer service matters.

09


What is your level of experience using Microsoft Office Suite, payroll systems, financial systems, databases, or electronic recordkeeping systems?

• None - No experience.
• Basic - Used standard software applications for routine tasks.
• Intermediate - Regularly use multiple software systems to manage records, process transactions, or generate reports.
• Advanced - Extensive experience using complex systems, creating reports, troubleshooting issues, or training others.

10


Which of the following systems have you used? (Select all that apply.)

• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Payroll systems
• Financial systems
• Databases
• Electronic records management systems
• Other business applications
• None of the above

11


Have you been responsible for maintaining the confidentiality of employee, payroll, personnel, or fiscal information?

• Yes
• No

12


How did you learn of this employment opportunity?

• Indeed
• LinkedIn
• Direct Email Notification
• WSDOT social media (Twitter, Facebook, YouTube, etc)
• Career Fair
• Monster
• WorkSource
• Handshake
• AASHTO
• NACTO
• COMTO
• APWA
• "NOW HIRING" banner/sign
• Radio advertisement
• WSDOT Employment Site
• Careers.wa.gov
• governmentjobs.com
• Other (specify below)

13


If you selected 'Other' on the previous question, please specify how you learned of this employment opportunity in the space provided:
Required Question