EXECUTIVE ASSISTANT - ADMINISTRATIVE ASSISTANT

We are seeking an Executive Administrative Assistant to join our team!

Horizons Youth Services is seeking an experienced, energetic, dynamic, talented candidate for the full-time position of Executive Administrator at our Milwaukee Job Corps Center. Our positions represent great opportunities to grow with a progressive corporation that plants the seeds to success by providing growth and development services to our students and staff.

We offer competitive salary and a full comprehensive benefit package to include Medical, Dental, Vision, Life Insurance, AD&D, Short Term Disability, Long Term Disability, Employee Assistance Program, Tuition Reimbursement, Vacation/Sick time and 12 paid holidays.

Horizons Youth Services may be just the place for you to share your talent!

Job Summary

The Executive Secretary handles differing situations, problems, and deviations in the work of the office according to the supervisor's general instructions, priorities, duties, policies, and program goals. Supervisor may assist secretary with special assignments. The Executive Secretary provides administrative support to the Center Director. Maintains schedules, reports control, and significant incident report log.

Duties

• Composes routine and general type correspondence requiring knowledge of subject matter, arranges meetings and appointments, and keeps Center Director apprised of scheduled appointments and commitments.
• Answers and screens incoming calls, screens visitors, reviews incoming and outgoing correspondence. and maintains notes as to action taken and follow up needed.
• Develops and maintains a comprehensive filing system. Responsible for file security and purging files periodically based on what the Center Director considers no longer of value to the office.
• Maintains significant incident report log; reminds responsible staff of pending due dates.
• Prepares special reports by pulling data from the Job Corps Suite of Applications and obtains departmental information to prepare PPT presentations for meetings, assessments, or other events.
• Attends management meetings, prepares and distributes minutes of these meetings, and contacts Directors and Managers to relay information from the administrative office.
• Keeps record of all reports sent from Center and ensures they are mailed on proper date and develops tickler system to ensure timely submission of responses requested from company and DOL.
• Helps students become more employable by modeling the career success standards with focus on the safety, health, and security of students, staff, and property.
• Participates in staff training and serves as a mentor and monitor for students when needed.
• Performs other duties as assigned within the individual’s scope and capabilities.

Qualifications: To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made for individuals with disabilities to perform the essential functions.

Experience: One-year secretarial experience required. Multiple years preferred.

Education: High school diploma or equivalent, advanced Degree preferred

Certificates, Licenses, Registrations: Valid Driver’s License

Horizons Youth Services, LC is an Equal Employment Opportunity Employer – Disability and Veteran