Office Manager (Accounts Payable)

Office Manager (Accounts Payable)

We are seeking a highly organized and detail-oriented Office Manager with strong Accounts Payable experience to support daily operations in a fast-paced industrial setting. This role is responsible for managing financial transactions, vendor relationships, administrative functions, and ensuring smooth office operations while maintaining accuracy and compliance. The ideal candidate thrives in a structured, production-driven environment and understands the rhythm of manufacturing operations, vendor billing cycles, and job cost tracking.

Key Responsibilities:

Accounts Payable & Financial Duties:

• Process high-volume vendor invoices accurately and timely.
• Perform 3-way matching (purchase order, receiving, invoice).
• Code invoices to correct general ledger accounts.
• Prepare and process weekly check runs and ACH payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate AP aging reports.
• Assist with month-end close and financial reporting.
• Support audits and maintain documentation compliance.

Office Management & Administrative Duties:

• Oversee daily office operations in an industrial setting.
• Manage office supplies, service contracts, and vendor relationships.
• Support payroll processing and timekeeping coordination.
• Maintain employee files and onboarding documentation.
• Assist leadership with reporting and operational support.
• Coordinate with production, purchasing, and warehouse teams.
• Ensure compliance with company policies and procedures.

Qualifications:

• 3+ years of Accounts Payable experience (industrial or manufacturing environment preferred).
• 2+ years of office management or administrative leadership experience.
• Strong understanding of purchase orders, job costing, and inventory systems.
• Proficiency in accounting software (QuickBooks, Sage, NetSuite, or similar ERP systems).
• Strong Microsoft Excel skills.
• High attention to detail and organizational skills.
• Ability to multitask and prioritize in a deadline-driven environment.
• Professional communication skills.