Administrative Assistant

Administrative Assistant

Patel, Greene & Associates is seeking a detail oriented Administrative Assistant to join our administrative team. This position is available in our Carrollwood, Florida office. The Administrative Assistant provides essential administrative and office support to ensure the smooth and efficient day-to-day operation of the office. This role serves as a welcoming first point of contact while managing front desk responsibilities, office supplies, deliveries, events, and general administrative needs. The ideal candidate is organized, dependable, and proactive, with the ability to support team members across the organization, and complete work accurately and efficiently. This position also offers the opportunity to assist with basic bookkeeping and accounting tasks while developing new skills and growing professionally. This position offers opportunities for growth, continuous learning, and career advancement within a team-driven, mission-focused firm.

What You'll Do

• Lead office management including but not limited front desk responsibilities, event management, monitor and maintain office supplies
• Receive and process deliveries
• Assist with general administrative, bookkeeping, and accounting tasks
• Assist with copying, scanning and compiling presentation packets/binders
• Proactively initiate assistance to other PGA staff members
• Display eagerness towards learning new methods and skills

What You'll Need

• High school graduate or equivalent
• College graduate preferred
• 0-5 years of previous receptionist or office management experience

What You'll Bring

• Proficiency in MS Office and a wide variety of office support and administrative functions
• Punctual with good organization skills and ability to perform multiple tasks in an organized manner at the direction of various people
• Excellent skills in the areas of numeracy, literacy, written and verbal communication
• Strong interpersonal skills with positive attitude
• Ability to work in a fast-paced multitasking environment while maintaining high standards in all work efforts
• Ability to work independently and as part of a team
• Completes tasks in a thorough, accurate and timely manner meeting PGA standards with minimal errors

Working Conditions

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• While performing the duties of this job including working on a computer, the employee is regularly required to sit for prolonged periods at a desk; use hands, handle, or feel, talk, and hear.
• The employee is frequently required to stand, walk and occasionally lift items up to 40 lbs.
• The employee must be able to access and navigate each department at the organization's facilities.
• While performing the duties of this job, the employee is occasionally exposed to outside weather conditions.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

If you meet some of the listed criteria but not all, we still encourage you to apply. You might be a good fit for another role we have available! In support of Patel, Greene and Associates' mission to "elevate our families, communities, and profession," we are committed to gathering the highest caliber of talent and creating an environment for each to collaborate and achieve their highest potential, ultimately delivering superior work to our clients. That means every position at PGA is open to qualified individuals regardless of race, color, religion, age, sex (including gender identity), national origin, political affiliation, sexual orientation, marital or parental status, disability, military service, or other non-merit factor. Our criteria is simple—you must be kind, hard-working, team-oriented, and have the potential to be excellent at your job. By following this approach, we have built a diverse team that has made PGA one of the best firms to work for in our industry.