Program Coordinator (Clinical Placement Coordinator) - Pre-licensure Programs, College of Nursing

Program Coordinator (Clinical Placement Coordinator) - Pre-licensure Programs, College of Nursing Hiring Department: Ac Engmt & Student Success Location: Chicago, IL USA Requisition ID: 1041705

FTE: 1

Work Schedule: Shift: Days # of Positions: 1 Workplace Type: Hybrid Posting Close Date: July 7, 2026 Salary Range (commensurate with experience): $62,000.00 - 75,000.00 / Annual Salary This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Duties & Responsibilities: Clinical Placement Coordination & Operations Coordinate clinical placements for Chicago-based pre-licensure nursing students (undergraduate and graduate entry). Collaborate with program directors, course coordinators, and faculty to align placements with curriculum objectives and program needs. Analyze enrollment data and use learning management system (LMS) tools to forecast student numbers, determine placement needs, and submit requests to clinical partners. Partner with clinical site coordinators to secure and confirm placements, ensuring appropriate capacity and quality learning experiences. Maintain accurate records of clinical sites, student placements, faculty assignments, and preceptors within designated systems. Identify and help develop new clinical placement opportunities to expand and sustain site capacity. Generate reports and maintain documentation for accreditation (e.g., CCNE), internal reporting, and program evaluation. Support and optimize clinical placement systems (e.g., Exxat, Clinician Nexus, myCE, etc.), ensuring data integrity and efficient workflows. Collaborate with the Director of Clinical Operations to maintain clinical courses, rotations, and placement slots in placement software. Enter and update student, site, and preceptor data, ensuring accuracy and completeness in clinical placement systems. Clinical Site Compliance & Onboarding Coordination Coordinate student compliance and onboarding requirements in accordance with clinical affiliate policies, university guidelines, and regulatory standards. Partner with the Compliance Specialist to track, verify, and document student requirements (e.g., immunizations, background checks, certifications). Serve as a liaison between clinical agencies and the College of Nursing for site‑specific onboarding requirements, trainings, and documentation. Communicate compliance expectations, deadlines, and procedures to students, faculty, and staff. Process clinical onboarding requirements within compliance systems (e.g., Clinician Nexus, myCE, Scholar, and site‑specific platforms). Facilitate EMR and ID badge access as a College of Nursing Access Requestor for UI Health, including troubleshooting access issues. Monitor changes in clinical agency requirements and update processes and communications to maintain compliance. Other Responsibilities Maintain consistent, professional communication with students, faculty, program leadership, and clinical partners to support clinical placement operations. Serve as a resource to academic advisors, program directors, and students regarding clinical placement and onboarding processes. Participate in committees and workgroups related to clinical placement, onboarding, and student success initiatives. Support College of Nursing events (e.g., orientation, commencement, recruitment events) as needed. Perform other duties and special projects as assigned. Minimum Qualifications Required: Bachelor's degree. A total of one (1) year (12 months) of experience coordinating clinical placements and onboarding requirements within a healthcare or academic setting. (Note: Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year of work experience.) Preferred Qualifications: Master's degree in nursing, health administration, higher education, or related field. Experience in clinical placement coordination, healthcare administration, academic program support, or a related field. Familiarity with clinical compliance and onboarding requirements in healthcare settings. Demonstrated experience working with clinical placement or compliance systems (e.g., MyCE, Exxat, CastleBranch, or similar platforms). Experience in an academic health sciences or college of nursing environment. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non‑discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E‑Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. #J-18808-Ljbffr University of Illinois Chicago