Payroll Administrator and Bookkeeper

Payroll Administrator & Bookkeeper

Seeking Payroll Administrator & Bookkeeper candidates for a great opportunity with a growing, family-owned business in the Queensbury, NY area. The Payroll Administrator & Bookkeeper supports core accounting functions, weekly payroll processing, and general office administration. This position is responsible for routine bookkeeping, accounts payable and receivable activities, reconciliations, billing support, and maintaining organized documentation for audits and compliance needs.

Duties and Responsibilities:

• Support daily financial operations through core accounting functions and business office administrative support
• Perform routine bookkeeping tasks including monitoring cash activity, preparing invoices and billings, and posting receivables and payables
• Reconcile bank accounts and assist with payroll-related processes
• Process vendor payments, review invoices for accuracy and approval, resolve payment discrepancies, and maintain vendor/supplier records
• Manage accounts receivable activities including recording payments, maintaining account balances, and posting funds in a timely manner
• Process weekly payroll, maintain employee pay data, enter payroll information, and track related benefits and employment documentation
• Compile financial records and supporting documentation for audits, insurance reviews, and other compliance or regulatory examinations
• Assist with compliance activities including preparing information for tax reporting and external filings
• Respond to account inquiries professionally, provide billing information, and follow up on outstanding balances as appropriate
• Process requests for certificates of insurance
• Provide general administrative support to ensure efficient office operations

Requirements:

• 3+ years of Payroll Administrator experience, preferably in a manufacturing business
• Knowledge of bookkeeping, accounts payable, accounts receivable, and bank reconciliations.
• Proficiency with QuickBooks, Microsoft Office applications, and Excel; familiarity with other financial or payroll systems
• Strong organizational skills with the ability to prioritize work, manage deadlines, and handle multiple assignments accurately
• Clear written and verbal communication skills and the ability to work effectively with employees, vendors, and internal staff
• Associate degree preferred but not required.

Benefits: Why join this company?

• Competitive pay in the $24-29/hour range, negotiable depending on experience
• Health insurance plan
• Paid time off
• Career advancement and development opportunities