Workplace Facilities Coordinator

Job Description

Workplace Facilities Coordinator

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Location: Washington, DC ( Local candidates only )

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Pay Rate: $27–$32/hr ( Weekly pay)

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Contract: Long-term, ongoing; no set end date, based on performance

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Schedule: Full-time, Monday–Friday, 8:30 AM–5:30 PM, onsite

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Our client is a leading U.S. software company that builds cutting-edge data and analytics platforms used by global institutions across government, healthcare, finance, and more. Their technology helps organizations make smarter decisions — from preventing security threats to accelerating medical research.

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Job Overview

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We are seeking a Facilities Coordinator to support the day-to-day operations of a busy corporate office. This person will coordinate with property management, janitorial teams, vendors, and service providers to ensure the office is clean, safe, organized, and operating smoothly.

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This is a coordination and facilities support role . The person will not be responsible for performing major repairs but will identify issues, submit and manage work orders, coordinate vendors, and follow up through completion.

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Core Responsibilities

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• Conduct daily office walkthroughs to ensure the workplace is clean, organized, and well maintained.
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• Monitor janitorial services and communicate feedback or areas for improvement to the vendor.
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• Respond to and manage facilities work orders, ensuring requests are addressed and completed on time.
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• Coordinate repairs, maintenance, and minor facility projects with vendors and property management.
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• Track work orders and requests through the CMMS/ticketing system.
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• Identify facilities issues and determine the appropriate vendor or service provider to address them.
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• Provide vendor escorts and direction onsite as needed.
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• Assist with vendor coordination and procurement of facilities services.
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• Coordinate with Property Management on building-related needs, including loading dock access and deliveries.
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• Support meetings, events, and conference room setups as needed.
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• Conduct basic site inspections and assessments and escalate safety or maintenance concerns.
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• Help identify opportunities to improve office operations and service quality.
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• Support other facilities and workplace operations as needed.
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What We Value

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• Highly organized and detail-oriented.
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• Excellent communication and customer service skills.
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• Strong follow-through and ability to manage multiple requests.
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• Proactive and comfortable identifying issues without being asked.
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• Strong problem-solving and judgment.
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• Able to work independently while being a strong team player.
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• Professional and comfortable working with vendors, employees, property management, and service providers.
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• Willingness to participate in on-call support for critical incidents when required.
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Requirements

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• 2+ years of experience in facilities, office operations, project management, workplace operations, property management, hospitality, or a related field.
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• Some knowledge of working with vendors, janitorial services, repairs, and building maintenance requests .
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• Able to coordinate repairs, maintenance, and minor facility projects with vendors and property management.
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• Able to do regular walking throughout the office building and report any safety or maintenance concerns,
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• As needed- Support meetings, events, and conference room setups .
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• Basic understanding of facilities and building systems , including HVAC.
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• Some experience using CMMS, ticketing system, work order systems or similar systems
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• Strong organizational and communication skills.
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• Ability to work onsite and perform occasional overtime or on-call duties .
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• Must pass a standard background check .
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Physical & Work Environment

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• Must be able to lift up to 50 lbs. and climb ladders up to 10 feet .
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• May occasionally need to assist with moving supplies, equipment, or furniture.
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TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.

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It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

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