Attendance Clerk

About the Employer

Here at Chino Valley Unified School District (CVUSD), our administrators, educators, support staff, and athletic coaches are part of an award -winning team. Not only does the CVUSD boast of thriving performing arts and athletic programs, nationally recognized marching bands, and engaging parent-school partnerships, but we are home to campuses that have been honored as California Distinguished Schools, Golden Bell recipients, California Pivotal Practices awardees, National Blue Ribbon beneficiaries, Model-Continuation School, state recognized PBIS schools, and California Schools to Watch honorees. As a member of the CVUSD, you will have the privilege of supporting high achieving future leaders whose success in the classroom has earned the District recognition from state educational leaders as being a trailblazer in operating Professional Learning Communities.


We are looking for talented and committed leaders to be part of our award-winning team at Chino Valley Unified School District!


Job Description / Essential Elements:

DEFINITION
Under general direction of the Principal or designee, compiles and maintains attendance records; communicates with students and parents concerning student attendance.


DISTINGUISHING CHARACTERISTICS Positions in this class are characterized by the responsibility to compile and maintain school site attendance records.

OCCUPATIONAL GROUP Classified (Clerical)

EXAMPLES OF DUTIES
Duties may include, but are not limited to, the following:
1. Oversees collection of attendance information; receives, reviews, and verifies notes; clears and posts absences. (E)
2. Communicates with the district attendance personnel and information services.
3. Contacts parents and communicates with site administration regarding unexcused or excessive absences. (E)
4. Sends legal letters for excessive absences as required by district policy; provides information to state agencies such as Department of Social Services by completing State forms for parents and students.
5. Refers student attendance problems to counselor, student services, or appropriate Administrator.
6. Works closely with the Counseling Assistant/Registrar in order to maintain accurate student counts. (E)
7. Maintains monthly attendance reports from district attendance and reconciles the report to the site information reporting any corrections. (E)
8. Provides requested information to the State Auditor as needed. (E)
9. Works closely with school security and/or school resource officer(s).
10 Issues Saturday work studies to truant students and refers excessively truant students to Assistant Principal for further discipline. (E)
11. Performs general clerical duties.
12. Provides vacation and temporary relief as required.
13. Performs other related duties as assigned.

(E) = Essential Functions

MINIMUM REQUIREMENTS

Knowledge of:
- Student information systems and computer applications including word processing, data base, spreadsheet, desktop publishing;
- Business math and business English including vocabulary, correct grammatical usage, punctuation and spelling;
- Office methods, practices and procedures;
- Operation of office equipment.

Ability to:
- Perform responsible clerical work involving independent judgment and requiring accuracy and speed;
- Make accurate mathematical calculations rapidly and accurately;
- Apply rules, regulations, laws, and policies regarding student records;
- Compile and maintain accurate and complete records and reports;
- Understand and carry out oral and written instructions;
- Type at a rate of 45 words per minute from clear copy;
- Establish and maintain cooperative and effective relationships with those contacted during the course of the working day.

EXPERIENCE: Two years general clerical work; one year experience in the maintenance of statistical, confidential and student records is desirable.

EDUCATION: High School Diploma or its equivalent.

WORKING CONDITIONS
- School office environment;
- Demanding timelines;
- Subject to frequent interruptions and extensive contact with students, parents and others.

PHYSICAL ABILITIES
- Bending at the waist and reaching to retrieve and maintain files and records;
- Carrying, pushing, pulling or lifting light equipment and supplies;
- Climbing, occasional use of step ladders;
- Dexterity of hands and fingers to operate standard office equipment;
- Hearing and speaking to exchange information in person and on the telephone;
- Kneeling, crouching or stooping;
- Reaching overhead, above the shoulders and horizontally;
- Visual ability to read, prepare/process documents and to monitor office and student activities;
- Sitting and/or standing for extended periods of time;
- Mobility.

HAZARDS
- Some contact with toxic materials;
- Exposure to paper dust;
- Exposure to contact with blood or body fluids and potential exposure to communicable diseases;
- Extended viewing of computer monitor;
- May be exposed to contact with uncooperative or abusive individuals;
- Working around and with office equipment having moving parts.

Revised: 05/19/88
Revised: 10/01/99

Requirements / Qualifications

• Letter(s) of Recommendation (Two (2) letters of recommendation - must be signed and dated within the last 24 months. Only electronic or wet signatures will be accepted. Letters from relatives are not acceptable.)
OR Letter(s) of Reference (Two (2) letters of recommendation - must be signed and dated within the last 24 months. Only electronic or wet signatures will be accepted. Letters from relatives are not acceptable.)
• Proof of HS Graduation (High School Diploma or Equivalent.)
• Typing Certificate (Minimum 45 net wpm, see requirements listed.)

Comments and Other Information

Lateral transfers are defined as permanent unit members within the same classification, same number of hours and same work days. Per Article 10.1.2 of the CSEA Collective Bargaining Agreement, unit members shall have first consideration for the vacancy. Current employees interested in applying for the same classification position at a different location with the same number of hours and same work days, must complete an application through Ed-Join. Please follow the steps below:
• Submit an Ed-Join application for the desired position.
• Complete all required fields on the application.
• Check "Yes" to the lateral transfer question on the application.
• Document uploads are not required for current employees who meet the lateral transfer criteria.
• However, if the Ed-Join system prompts you to upload a document in order to proceed, upload a blank document (e.g. PDF, Word, blank white paper) to satisfy the system requirement


For Technical Assistance:
Call the EDJOIN Help Desk at
View phone number on click.appcast.io


The Chino Valley Unified School District is committed to equal opportunity for all individuals in education and employment. The District prohibits discrimination, intimidation, harassment (including sexual and discriminatory), or bullying based on a person's actual or perceived race, color, ancestry, national origin, nationality, ethnicity, ethnic group identification, immigration status, age, religion, marital or parental status, physical or mental disability, sex, sexual orientation, gender, gender identity, gender expression, or association with a person or group with one or more of these actual or perceived characteristics in its programs, activities, and provides equal access to the Boy Scouts and other designated youth groups. (CVUSD BP 410, 1312.3, 5131.2, 5145.3, 5145.7, 5145.9).


The following employees have been designated to handle questions and complaints of alleged discrimination:


Grace Park, Ed. D.
Deputy Superintendent
Title II Coordinator (Employees)
Chino Valley USD
13461 Ramona Avenue, Chino, CA 91710
View email address on click.appcast.io


Robert Nelson
Coordinator, Equity, Diversity, & Support Systems
Title IX Coordinator
District Coordinator for Nondiscrimination
Equity Compliance Officer
Chino Valley USD
13461 Ramona Avenue, Chino, CA 91710
View email address on click.appcast.io


Ann-Marie Hickerson
Coordinator, Child Welfare and Attendance
District Section 504 Coordinator
Title II Coordinator (Students)
Chino Valley USD
13461 Ramona Avenue, Chino, CA 91710
View email address on click.appcast.io


Students have the right to a free public education, regardless of immigration status or religious beliefs. More information about these rights is available from the California Attorney General, Know Your Rights Learn more about Title IX, Student Rights Under Title IX. For more information on Title IX, visit