L&I Government Affairs & Policy Administrative Assistant 3 (AA3)

Administrative Assistant 3

The Washington State Department of Labor & Industries (L&I) is seeking an Administrative Assistant 3 to support the Child Care Workforce Standards Board, a Governor-appointed board bringing together leaders from across Washington's child care community to improve workforce standards and strengthen the future of child care.

Help Shape the Future of Washington's Child Care Workforce

Do you thrive in a fast-paced environment where organization, collaboration, and relationship-building make a real impact?

This is far more than a traditional administrative role. You'll serve as the central point of coordination for a diverse group of board members, agency leaders, legislative partners, employers, workers, and community stakeholders. Your ability to anticipate needs, manage competing priorities, communicate effectively with different audiences, and keep complex projects moving forward will directly contribute to the Board's success.

If you're someone who enjoys building relationships, keeping people organized, and making important work happen behind the scenes, we'd love to meet you!

We value our employees and their work-life balance by encouraging flexible schedules. This position can be offered with a flexible schedule (4/10's, 9/80's, 5/8's etc.) once fully trained and approved by management.

This position is mostly teleworking with the need to be in office for quarterly in-person meetings. The assigned duty station is Tumwater, WA.

As the Administrative Assistant supporting the Child Care Workforce Standards Board, you'll:

• Serve as the primary administrative support for a Governor-appointed board composed of representatives from Washington's child care community.
• Coordinate board meetings, public hearings, and hybrid or virtual events from planning through successful execution.
• Partner with board members, agency leadership, legislative staff, employers, workers, and external stakeholders to ensure clear communication and successful collaboration.
• Adapt your communication style to meet the needs of a wide variety of audiences, whether communicating with executives, board members, community partners, or members of the public.
• Track and manage board actions, assignments, appointments, member terms, deadlines, and follow-up items to ensure nothing falls through the cracks.
• Prepare professional meeting materials, agendas, presentations, minutes, reports, and correspondence.
• Maintain board records, webpages, and official documents in accordance with public records requirements.
• Coordinate travel, reimbursements, and board member onboarding activities.
• Support special projects within the Government Affairs & Policy Division as needed.
• And much more!

We're Looking for Someone Who...

Enjoys bringing people together and creating order from complexity.

The ideal candidate:

• Builds strong working relationships with people from diverse backgrounds, experiences, and perspectives.
• Is comfortable working with executive leadership, board members, employers, workers, legislators, and community partners.
• Understands that effective communication isn't one-size-fits-all and can adjust their approach to meet the needs of different audiences.
• Naturally stays organized while managing multiple priorities, deadlines, calendars, and follow-up actions.
• Enjoys tracking details from board appointments and member term limits to action items and project timelines.
• Takes initiative, anticipates needs, and solves problems before they become obstacles.
• Remains calm, professional, and customer-focused in a fast-moving environment.
• Has exceptional attention to detail and takes pride in producing polished, accurate work.

REQUIRED - One of the following:

• High school diploma or equivalent AND Three years of clerical, office, or administrative experience.

OR

• An Associate's degree in business administration, public administration, or a closely related field may substitute for experience AND One year of clerical, office, or administrative experience.

DESIRED:

We're especially interested in candidates with experience:

• Supporting a board, commission, task force, or executive leadership team.
• Coordinating meetings and producing accurate meeting minutes.
• Managing complex calendars, assignments, and deadlines.
• Working with diverse stakeholder groups and building collaborative relationships.
• Tracking board appointments, member terms, or governance activities.
• Preparing presentations, reports, and public-facing meeting materials.
• Using Microsoft Outlook, Word, Excel, PowerPoint, Teams, Zoom, and SharePoint.
• Supporting legislative, governmental affairs, or public policy work.
• Responding to public disclosure requests or conducting complex administrative research.

Why You'll Love This Role

In this position, you'll have the opportunity to:

• Help support meaningful policy discussions that impact Washington's child care workforce.
• Work alongside agency leaders and Governor-appointed board members.
• Build partnerships with organizations and stakeholders from across the state.
• Be part of a collaborative team dedicated to improving public service.
• Perform work that combines project coordination, executive support, stakeholder engagement, and public service.

Every meeting you coordinate, every action item you track, and every relationship you help build contributes to the success of an important statewide initiative.

Bring your organizational talents, collaborative spirit, and passion for public service, we're excited to see what you'll bring to our team!

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate your combination of knowledge, skills, and abilities demonstrated using an intentional equity lens.