Full Cycle Accountant

Job Description

Job Description

About Optimize Accounting Solutions

Optimize Accounting Solutions is a fast-growing, women-led tax planning and advisory firm led by Parmjit (Pam) Brar, CPA, CTS. We specialize in serving small- to mid-size businesses in the healthcare and technology sectors, as well as high-income professionals, including physicians, dentists, and healthcare and tech executives, primarily across the Bay Area and California.

We hold ourselves to a standard most accounting firms don't reach. Every client interaction is proactive. Every deliverable is on time. Every communication is warm and professional. We call this our white-glove standard: nothing falls through the cracks, no one chases us for an update, and every client feels like they're our only client.

Our services include Tax Planning & Advisory, Tax Preparation, Fractional CFO Services, Monthly Bookkeeping, Payroll Compliance, Government Notice Resolution, and Business Compliance.

Our Core Values

Everyone on our team is expected to work in line with these values:

• We Deliver Excellence: Verified, Every Time
• We Put Our Clients' Future First, Always
• We Always Raise the Bar
• We Invest in People. We Build Leaders.

About This Role

Are you a meticulous, driven full-cycle accountant who takes real ownership of the details — from bookkeeping through compliance? We are hiring a Full-Cycle US Accountant to join our team, and stepping into an established client portfolio. This is not a data entry role. This is a full-cycle accounting position supporting US-based clients across bookkeeping, payroll, compliance, reconciliations, and financial reporting.

You will work and collaborate with both the US team and the India team to ensure every client deadline is met with accuracy and professionalism. The right person is detail-oriented, deadline-driven, proactive in communication, and comfortable working in US shift hours.

Key Responsibilities

1. Monthly Bookkeeping & Financial Reporting

• Complete monthly bookkeeping for assigned US clients in QuickBooks Online, delivered by the 10th of every month
• Set up and maintain client accounts in QBO: chart of accounts, bank feed connections, opening balances, payroll integrations
• Review and transition clients from existing accounting systems
• Reconcile all bank and credit card accounts monthly
• Post payroll journal entries and retirement contributions to correct GL accounts
• Deliver monthly financial packages by the 15th: P&L, Balance Sheet, Cash Flow, and plain-English summary
• Independently onboard new accounting and compliance clients with attention to detail and accuracy 
• Manage budgeting and forecasting for assigned clients, providing data insights alongside standard financial reporting deliverables
• Maintain audit-ready books at all times
• Troubleshoot QBO issues: duplicate transactions, misclassified entries, bank sync errors
• Collate and analyze financial data for reporting and decision-making

2. Accounts Payable & Receivable Management

• Track, verify, and manage Accounts Payable (AP) and Accounts Receivable (AR) for assigned clients
• Process client invoices and ensure proper recording in QBO
• Monitor outstanding balances and ensure timely follow-ups
• Flag inconsistencies or risks in financial activity proactively

3. Reconciliations

• Perform regular bank, cash, AP, AR, payroll, and intercompany reconciliations
• Identify discrepancies and ensure timely resolution
• Maintain proper documentation and audit trails
• Quarterly reconciliation: payroll register vs. QBO vs. bank, zero unresolved variances

4. Payroll Support

• Support payroll processing for assigned clients on ADP, Gusto, and/or Paychex
• Post all payroll journal entries from payroll platforms to QBO with correct GL coding
• Post retirement transactions (401k, SEP-IRA, SIMPLE IRA, profit-sharing) to correct GL accounts
• Assist with W-2 preparation, 1099 issuance, and year-end payroll close
• Flag payroll discrepancies to the US Accounting & Compliance Lead immediately

5. Compliance and Regulatory Filings:

• Independently prepare and file sales tax returns for retail clients
• Independently manage 1099 NEC and MISC preparation: identify eligible vendors, assist with issuance, meet all deadlines
• Independently manage the State SOI filings and local and national business license renewals
• Independently manage client business personal property tax reporting
• Independently manage real estate property taxes monitoring and payment schedules
• Independently manage the EDD and state-level payroll accounts and payroll tax returns for the business clients
• Maintain historical records by accurately filing documents physically and electronically
• Support year-end close: depreciation, prepaid expenses, accruals, and loan reconciliation
• Prepare and update business-related licenses, documentation, and filings as directed

6. Tax Return Support (Seasonal) & plus

• Assist CPA team with preparation of returns for individuals, corporations, partnerships, and trusts during tax season
• Organize and prepare client financial data for tax return preparation
• Flag tax planning opportunities or inconsistencies observed in the books

7. Client Communication & Team Coordination

• Proactively communicate with US-based clients to request documents, follow up on outstanding items, and provide timely updates
• Coordinate daily with the US Accounting & Compliance Lead via TaxDome and Google Workspace
• Review and manage TaxDome pipeline daily and flag anything at risk before it becomes a problem
• Support onboarding and training of new and junior team members on QBO workflows, compliance tasks, and firm SOPs
• Build and follow SOPs for all recurring accounting and compliance workflows

8. SOP Documentation & Process Improvement

• Document SOPs for all recurring accounting, payroll, and compliance workflows
• Monitor, update, and improve processes to drive efficiency and accuracy
• Identify inefficiencies and escalate improvement recommendations to the US lead

Qualifications:

• 3-5 years working experience in full-cycle bookkeeping using QBO, other accounting, and major payroll software’s, looking to grow accounting & tax career
• 3 -5 years of hands on working experience in using QBO involving troubleshooting data entry errors and payroll integrations
• 3-5 years experience in areas of Bookkeeping, Payroll, Sales Tax, and Financial reviews of clients accounting in the USA working in different industries
• 3 -5 years working experience of Strong Computer and technical skills including Microsoft Office Suite, G-Suite, accounting and tax software’s
• Efficient and experienced in current technology
• 3+ working experience of accurately filling documents physically and electronically
• 3-4 years of CPA Firm / Accounting Firm Experience required
• 3-5 years of working knowledge of accounting and tax standards for business
• 3 -5 years of working experience in Lacerte or other tax software
• Required to take challenges and learn new skills and software applications
• Bachelor’s degree in accounting is required
• Licensed CPA / EA or on track will be plus
• Demonstrated ability to work independently in a remote work environment as part of a team
• 3+ years of working experience in Analytical and problem-solving skills
• 3+ years of Excellent professional written and verbal communications skills are required to interact effectively with clients and team members.
• Interpersonal skills to effectively interact with clients, peers, and other contacts
• Expertise in financial review, feedback, training to staff, reporting, analysis, and budgeting.
• Proficiency in QuickBooks Online and ADP Payroll, with a solid understanding of setup and management.
• High integrity and Sensitive to confidential information individual with strong organizational skills, ability to multi-task on many different projects
• Deadline and detail-oriented personnel
• Must be a US resident.

Compensation & Benefits

• Base Salary: $50,000-$70,000, based on experience.
• Performance Bonus: tied to client satisfaction, client retention, on-time deliverables, team accuracy, and team performance, not just attendance.
• Yearly salary review.
• Medical insurance (company-sponsored).
• Retirement plan with employer match.
• 80 hours paid vacation annually.
• 40 hours paid sick time annually.
• 10 company-paid holidays annually.

\nCompany Description

Optimize Accounting Solutions is a women-led tax planning and advisory firm founded and led by Parmjit (Pam) Brar, CPA, CTS, based in the Bay Area, California. Pam brings more than 20 years of individual experience in tax strategy and planning, and founded OAS in 2014 to bring that level of expertise to a dedicated, proactive advisory firm. Over more than a decade, OAS has built a strong foundation of client trust and results, and we are now in an active growth phase, expanding our team and capacity to serve even more clients at the same high standard. We specialize in serving small- to mid-size businesses in the healthcare and technology sectors, as well as high-income professionals such as physicians, dentists, and executives, across the Bay Area, California, and other states. Our services include Tax Planning and Advisory, Tax Preparation, Fractional CFO Services, Monthly Bookkeeping, Payroll Processing and Compliance, Government Notice Resolution, and Business Compliance for clients locally and nationwide.

We hold ourselves to a white-glove standard: every client interaction is proactive, every deliverable is on time, and every client feels like they are our only client. We help business owners and professionals avoid overpaying in taxes and maximize their financial outcomes, all while operating with the highest moral and ethical standards.

We invest in our team the same way we invest in our clients. At OAS, you will find a firm where A-players own outcomes, performance drives growth, and the work you do directly impacts the clients and communities we serve. We offer a meaningful career, real ownership of your work, and a clear path to leadership for those who earn it. Everything we do is grounded in four core values.

Company Description

Optimize Accounting Solutions is a women-led tax planning and advisory firm founded and led by Parmjit (Pam) Brar, CPA, CTS, based in the Bay Area, California. Pam brings more than 20 years of individual experience in tax strategy and planning, and founded OAS in 2014 to bring that level of expertise to a dedicated, proactive advisory firm. Over more than a decade, OAS has built a strong foundation of client trust and results, and we are now in an active growth phase, expanding our team and capacity to serve even more clients at the same high standard. We specialize in serving small- to mid-size businesses in the healthcare and technology sectors, as well as high-income professionals such as physicians, dentists, and executives, across the Bay Area, California, and other states. Our services include Tax Planning and Advisory, Tax Preparation, Fractional CFO Services, Monthly Bookkeeping, Payroll Processing and Compliance, Government Notice Resolution, and Business Compliance for clients locally and nationwide.\n\nWe hold ourselves to a white-glove standard: every client interaction is proactive, every deliverable is on time, and every client feels like they are our only client. We help business owners and professionals avoid overpaying in taxes and maximize their financial outcomes, all while operating with the highest moral and ethical standards.\n\nWe invest in our team the same way we invest in our clients. At OAS, you will find a firm where A-players own outcomes, performance drives growth, and the work you do directly impacts the clients and communities we serve. We offer a meaningful career, real ownership of your work, and a clear path to leadership for those who earn it. Everything we do is grounded in four core values.