Project Assistant

Job Description Summary To provide administrative support to the project management team for construction projects, or other specified projects or departments. Responsibilities Perform all essential duties of Junior Administrative/Jr. Project Assistant. Answer phones, screen and handle routine items, and direct calls as appropriate. Process incoming and outgoing mail, including UPS and Federal Express, sort, prioritize, distribute, and handle items not requiring supervisor’s attention. Assist with travel arrangements, itinerary planning, and meeting scheduling. Arrange catering and assist with event planning. Assist with administration of office/jobsite facilities as assigned. Maintain inventory of office supplies and materials, and order or purchase as needed. Prepare, type, and distribute correspondence, reports, and other administrative work, including job meeting minutes for supervisor’s signature. Maintain accurate, standardized filing system: week-ending and month-ending job files, insurance and bonding logs, commitment logs and job files. Prepare and process commitment documents (purchase orders, subcontracts, rental agreements, and change orders). Track signed and returned commitments/agreements. Order and distribute plans. Track subcontractor compliance such as safety submittals, certified payroll reporting, CCB licensing, etc. Coordinate with corporate prequalification department on subcontractor information submissions and renewals. Actively communicate with subcontractors to solicit required prequalification documents and information timely, and assist with troubleshooting. Follow job close‑out procedures, including archiving project plans and files. Process new client/partner set‑up into cost management system. Complete other responsibilities as assigned. Minimum Skills or Experience High school diploma or equivalent. Keyboard proficiency 45 words per minute accurately. Valid driver’s license. Working knowledge of general office procedures and office machines. Proficient in English verbal communication, including professional telephone manner. Reliability, dependability, and flexibility. Possess or ability to obtain a Notary Public license for the state of facility location within six months from employment start date. #J-18808-Ljbffr Timberlab