Next Gen Administrative Coordinator

Job Summary

Objective: To carry out the administrative, logistical, and program coordination functions of MLC’s Next Gen grant-funded programs.

Supervision:Sr. Director of Next Gen Grants and Research

Hours:40 hrs/week

Job Responsibilities

Grant Program Administration

• Serve as the primary administrative support for the Next Gen team's grant-funded programs, with current focus on the Young People’s Theological Service Initiative (YPTSI), Benediction Project, and the Faith & AI Planning Grant.
• Collaborate with the Theology & Service Director and the College & Young Adult Ministry Director to carry out the administrative functions of YPTSI microgranting programs, including partner organization onboarding, ongoing communication, and program documentation.
• Develop and manage contracts with all partner organizations and contractors.
• Provide administrative support for additional grant programs as MLC's grant portfolio grows.

Partner Relations & Communication

• Manage and maintain accurate records in HubSpot CRM for partner organizations and relational contacts connected to Next Gen grant programs.
• Cultivate and sustain relationships with partner organizations, serving as a consistent and responsive point of contact on behalf of the Next Gen team.

Research Support

• Support the administrative side of grant-related research projects, working closely with the Sr. Director of Next Gen Research and Grants.
• Oversee scheduling research participants, managing event logistics, and coordinating the distribution and collection of consent forms and other research materials.

Event & Logistics Coordination

• Plan and oversee logistics for all in-person gatherings related to Next Gen grant program objectives, including design retreats, think tanks, and focus groups.
• Manage venue booking, hotel accommodations, catering, travel coordination, and on-site logistics for all in-person events.
• Develop and maintain event timelines and post-event follow-up procedures.

Qualifications

Qualifications: 

• 3+ years of administrative or program coordination experience
• Exceptional attention to detail and follow-through
• Strong verbal and written communication skills
• Strong organizational and time management skills with the ability to track multiple concurrent deadlines
• Proven ability to manage event logistics from planning through execution
• Experience with HubSpot or another CRM
• Experience with Google Suite
• Experience with Asana or other project management software
• Demonstrated ability to work effectively with diverse people and communities (racially, theologically, geographically, denominationally, etc.)

Expectations:

• Passion for the mission of MLC and alignment with our core values and statement of faith.   See more at our About Us webpage.
• Commitment to a culture of DEIB
• Commitment to collaborative teamwork in a remote working environment
• Ability and willingness to travel 4–6 times per year for grant program events and all-staff gatherings
• Some travel will be required for recruiting and teaching.

Additional Information

Benefits

• Flexible schedule with remote work options.
• Paid Vacation, and personal, professional development days. Employees who work 40 hours a week are eligible for 15 vacation days a year, 12 personal days per year, and up to 10 days per year for professional development activities. 
• Holidays include New Year’s Day; Martin Luther King Jr.’s birthday, Good Friday, Memorial Day, Juneteenth, Independence Day; Labor Day; Thanksgiving Day & Thanksgiving Friday, and December 24 through January 1 every year.
• Replenishment plan eligibility for soul care after 6 months of employment.
• Health insurance options 
• 2% cash benefit retirement contribution
• Remote worker stipend for remote employees
• Staff growth and development opportunities

How to Apply

Interested and qualified candidates should apply at https://ministryleadership.org/join-our-team/where you will also be required to upload a cover letter and resume.  The start date for this position will be August 1, 2026 or later.

Details

• Date Posted: July 14, 2026
• Type: Full-Time
• Job Function: Administrative
• Service Area: Children / Youth
• Start Date: 08/03/2026
• Working Hours: 40 hrs/wk, flexible schedule