Administrative coordinator

A leading national healthcare and physician practice management organization is seeking a detail-oriented, energetic, and adaptable Administrative Assistant & Mail Operations Coordinator for their corporate office in downtown Nashville. This role is perfect for a proactive professional who thrives in an active environment that balances structured daily operational routines with dynamic administrative projects.

In this position, you will own the day-to-day incoming physical mail operations and serve as a cross-functional support pillar for multiple departments, including marketing, office coordination, and executive scheduling.

salary: $18 - $20 per hour
shift: First
work hours: 8 AM - 4 PM
education: No Degree Required

Responsibilities

• Retrieve a high volume (200+ pieces) of daily physical mail from the lower-level mailroom, sort it efficiently, and scan/digitize documents to accurately route electronic copies to the correct internal departments.
• Securely handle and electronically deposit incoming checks according to company guidelines.
• Assist multiple functional teams with organizing, preparing, and distributing marketing and promotional materials.
• Coordinate meeting schedules, book conference rooms, and handle office logistics for remote employees traveling into town.
• Maintain general office workflow and provide dynamic, ad-hoc administrative support across multiple departments.

Skills

• Mail Distribution
• Marketing
• Scheduling

Qualifications

• Years of experience: 1 year
• Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.


Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.