Accounting/Finance - Accounts Receivable Specialist - CA, Corona - Job

EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Job Title

Accounts Receivable Specialist

Location

Index Fresh Corporate Office - Corona, CA

Summary/Objective

The Accounts Receivable clerk is responsible for all aspects of the Accounts Receivable function including billing, cash posting and collections.

Essential Functions

• Generate and send out invoices; Maintain up-to-date billing system
• Accurately apply incoming customer remittances, wire transfers, and cash deposits to the accounts receivable system.
• Perform account reconciliations
• Monitor customer account details for non-payments, delayed payments and other irregularities
• Follow up on, collect and allocate payments
• Research and resolve payment discrepancies
• Generate age analysis
• Review AR aging to ensure compliance
• Maintain accounts receivable customer files and records
• Investigate and resolve customer inquiries
• Process adjustments
• Communicate with customers via phone, email, mail or personally
• Assist with month-end closing
• Collect data and prepare monthly metrics
• Seek out and communicate opportunities to continuously improve, standardize and streamline the company's AR processes
• Perform other related duties as required or assigned

Position Requirements

• High School Diploma or GED equivalent required, college level accounting classes preferred
• 2-3 years experience as an accounts receivables clerk
• Basic computer skills Excel and word processing
• Good mathematical background
• Some experience with spreadsheets and automated accounting systems
• Electronic Data Interchange (EDI) experience is a plus.
• Ability to sort, check, count, and verify numbers
• Ability to multi-task, prioritize and work efficiently
• Ability to listen, communicate (written and verbal), excellent grammar, spelling and proof reading skills and follow-up effectively with all staffing levels and clients/customers
• Ability to work independently, self-starter, energetic
• Ability to demonstrate good common sense and sound judgment
• Ability to use 10-key calculator for a variety of accounting functions
• Ability to perform at high levels in a fast paced ever-changing work environment
• Ability to anticipate work needs and follow through with minimum direction

Work Environment

• This job operates in a professional office environment.
• The noise level in the work environment is quiet.
• Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

• Regularly involves talking, listening, standing and walking, and the use of hands and fingers.
• Frequently involves sitting and reaching with hands and arms.
• Must occasionally lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type and Expected Hours of Work

This is a full-time position; typical work hours and days are Monday through Friday, 8:00 a.m. to 5:00 p.m., but additional hours of work are required during month-end, quarter-end, year-end, budgeting period and financial audits.

Travel

No travel is expected for this position.