Onboarding Specialist

Department BSD OFPRO-Office of Faculty and Physician Recruiting and Onboarding About The Department This team ensures the lifecycle of a faculty, physician or provider hire from position ideation to first ninety days are optimized for both the newly hired faculty and the respective department. This office ensures the recruitment process is efficient, inclusive, and aligned with the guidelines outlined by the University’s Provosts office while ensuring candidates and new hires have a high‑touch experience throughout the hiring and onboarding process. Job Summary The Faculty Onboarding Specialist coordinates the onboarding process for newly hired faculty from offer acceptance through their successful transition into the institution. The role ensures a smooth and positive onboarding experience by coordinating required processes, monitoring timelines, and serving as a primary point of contact for new faculty. Responsibilities Manage onboarding processes for new faculty hires from acceptance through early employment. Serve as the primary onboarding contact for new faculty. Track completion of onboarding requirements, documentation, and training. Coordinate with HR, IT, credentialing, payroll, benefits, and departmental administrators. Ensure timely setup of access to systems, workspace, ID badges, and institutional resources. Maintain onboarding records and documentation. Assist with faculty orientation and onboarding communications. Assist with day-to-day operations of faculty affair programs with moderate guidance. Serve as a resource for program information and resolve problems or questions referred by program staff, University administrators, or other contingencies. May process job postings for faculty and other academic appointments. Perform other related work as needed. Qualifications Education : Minimum requirement is a college or university degree in a related field. Preferred : Bachelor’s degree in Business Administration, Higher Education Administration, Human Resources or related field strongly preferred. Work Experience : Minimum requirement is 2–5 years of work experience in a related job discipline. Preferred : 2–4 years of experience in HR operations, onboarding, or academic administration strongly preferred. Certifications : None specified. Preferred Competencies : Strong customer service skills, ability to interact with a diverse population with tact, diplomacy, and clarity; demonstrated ability to work independently and as part of a team; partnership and collaboration; business acumen; organizational and communication skills; critical thinking and problem solving; discretion with confidential information; presentation skills; professional behavior; resilience; emotional intelligence; strategic agility. Working Conditions Hybrid Working Environment. Benefits Benefits Eligible: Yes. The University offers health, retirement, and paid time off. More information is in the Benefits Guidebook. Compensation Pay Range: $60,000.00 – $90,000.00. Salary. Legal and EEO Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University’s Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call View phone number on click.appcast.io or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case‑by‑case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. #J-18808-Ljbffr