Contract Administration & Billing Support Analyst

Contract Administration & Billing Support Analyst

Location: Irvine, CA 92614

Duration: 6 months

Shift: Standard

PR: XXXXXXXXXXX to XXXXXXXXXXX/Hr.

Role Summary

Seeking a detail-oriented Contract Administration & Billing Support Analyst to manage Statement of Work (SOW) processes, SAP financial records, billing and collections, MSA amendments, and Purchase Order (PO) coordination. This role partners closely with CBUs, Product SMEs, Operations, Finance, and Project Management teams to ensure accurate contract execution, billing readiness, and financial compliance across multiple lines of business.

Key Responsibilities

1. Annual SOW Process Management

• Maintain tracking documentation and ensure dashboards reflect current and accurate information
• Provide ongoing status updates and coordination with CBUs throughout the SOW lifecycle

2. SAP Record Management

• Update Internal Orders (IOs) in SAP to reflect revised annual values
• Maintain alignment between the ITBM Budget Workbook and SAP financial records
• Ensure SAP is updated with SOW financial details required for billing at:
• Beginning of year
• Monthly and quarterly milestones
• Coordinate with Project Managers to support SAP project setup, including WBS code creation

3. Billing & Collections Support (AR)

• Manage the MSO process, including quarterly MSO generation to support invoicing and collections
• Perform end-of-year billing reconciliation
• Maintain a detailed billing ledger tracking invoices, PO status, and collections
• Coordinate PO adjustments, including supplementary POs and change requests
• Partner with CBUs to resolve aging invoices and billing discrepancies

4. AP Support

• Manage end-to-end Accounts Payable for suppliers, ensuring accurate processing from Purchase Order (PO) and Goods Receipt (GR) through invoice validation and payment
• Partner closely with Procurement and internal AP teams to resolve discrepancies across PR, PO, GR, and supplier invoices
• Monitor and reconcile vendor accounts, proactively identifying and resolving variances or payment issues
• Ensure timely and compliant payment execution while tracking aging reports and outstanding liabilities
• Support cash flow optimization by providing AP insights, forecasts, and adherence to payment terms