Senior Executive Assistant

My client, a leading global automotive brand, to fill an ongoing contract Senior Executive Assistant role with potential to convert to permanent — candidates MUST have experience supporting two high-level executives simultaneously . Executive Assistant (Contract – Temp to Hire) Contract ongoing with potential to go temp-to-perm for the right fit Daily onsite, Monday–Friday, 40 hours per week (8 hour work days with 1 hr unpaid lunch break, 9am start time but if you want to start a little early, end a little early it may be flexible) This role supports 1-2 executives in one of the company's brands. Job Summary: Calendar and administrative support for the Division Head(s) to meet the diverse requirements of the division and organization’s objectives. Responsibilities: Coordinate executive calendars, travel, meetings, conference calls, written communications, correspondence, and other project-oriented tasks for the Division Head(s). Proactively identify and resolve calendar conflicts. Organize all aspects of division meeting logistics, including setup, distribution of materials, and catering. Work independently, innovatively, and efficiently in a fast-paced environment, handling multiple responsibilities and meeting multiple deadlines. Adapt to shifting priorities and adjust to new circumstances with minimal notice and guidance. Maintain helpful, willing, and responsive attitude with all interactions. Complete assigned projects on time and with accuracy. Process monthly detailed expense reports through the Concur system. Coordinate travel arrangements with corporate travel agency. Prepare and/or assist in preparation of reports and presentations. Review files/materials for accuracy and consistency. Research and analyze division-related information when necessary. Maintain and update division-specific systems/software. Manage internal/external correspondence, handling highly confidential issues. Serve as Department Ambassador, acting as liaison for all employee transfer/hiring processes and other duties as assigned. Organize and coordinate all aspects of the work environment as the sole Executive Assistant for the division. Requirements: MUST have supported two executives at the same time. 5+ years of experience supporting at least 2 executives. High school graduate required; bachelor’s degree preferred. Proficient in Microsoft Word, Excel, PowerPoint, Outlook. Excellent oral and written communication skills. Highly organized and detail oriented. Ability to work effectively with a variety of personalities. #J-18808-Ljbffr