Senior Executive Assistant to COO

Job Description Senior Executive Assistant to COO - Urgently hiring in Fountain Valley! Job Title: Senior Executive Assistant to COO Pay: $115,000 - $125,000 per year Hours: Monday to Friday, 9:00 AM - 6:00 PM Start Date: ASAP Looking for a career-enhancing opportunity? Join a dynamic organization in Fountain Valley as an Senior Executive Assistant to COO and make a direct impact on operational excellence. As an Senior Executive Assistant to COO, you'll serve as a trusted partner to the COO, helping to manage high-level priorities, streamline communications, and support strategic business initiatives. You'll work closely with executive leadership to ensure operational efficiency and facilitate critical projects that contribute to the company's success. What You'll Do As an Senior Executive Assistant to COO, you will be responsible for: Managing and prioritizing a demanding executive calendar, including scheduling meetings and coordinating logistics Preparing and editing correspondence, executive presentations, financial reports, and dashboards Handling confidential information with discretion and high integrity Tracking action items, preparing meeting minutes, and following up on commitments Acting as a liaison between the COO and internal/external stakeholders Assisting with strategic projects and operational initiatives as needed What You'll Bring The ideal candidate for this role will have: 7+ years of experience providing executive support, preferably within a manufacturing or aerospace environment Proven ability to anticipate needs, juggle complex priorities, and handle sensitive information Strong business acumen with a strategic mindset beyond administrative tasks Excellent emotional intelligence with the ability to build relationships and influence stakeholders Self-confident, proactive, and independent with a high level of accountability Mastery of Microsoft Outlook, Word, Excel, and PowerPoint, including preparing high-quality presentations and reports Outstanding organizational and project management skills with impeccable attention to detail Exceptional listening skills and the ability to capture discussions, prepare meeting minutes, and ensure follow-up Ability to handle highly confidential information with utmost discretion Associate degree or technical certification in accounting or a related field is preferred; relevant professional experience will be considered Willingness to work overtime as needed, including during inventory periods Why Join Us in Fountain Valley? Be part of a thriving organization committed to operational excellence Enjoy a competitive salary range with room for growth Collaborate with a high-performing, supportive team Benefit from a comprehensive health and wellness package (details provided upon hire) Participate in a strong retirement plan with employer contributions (if applicable) Location & Schedule: This position is on-site in Fountain Valley and offers standard weekday hours from 9:00 AM to 6:00 PM plus, overtime as needed Ready to Take the Next Step? If you're prepared to advance your career as an Senior Executive Assistant to COO in Fountain Valley, apply today or contact our recruiting team to learn more. Don't wait - we're hiring now! Let our local Helpmates recruiters help you reach your career goals. At Helpmates, we do the hard work and don't stop until you're hired! We specialize in connecting job seekers with opportunities that fit their skills and career goals. Whether you're looking to grow in your current field or explore a new path, we're here to help you every step of the way. Discover more about: Job opportunities in your area Why professionals trust Helpmates for their job search Tips and resources to stand out in today's job market Find your nearest Helpmates' office to easily and quickly connect with us. Protect Yourself from Job Scams We've seen an increase in scam attempts targeting job seekers. Please know that our team will never request sensitive personal information-such as your Social Security number or banking details-outside of our secure onboarding system. This system is the only method we use to collect the information necessary for employment. All official communication will come from verified company email addresses or phone numbers. If something seems suspicious, trust your instincts and don't engage. Learn how to spot job scams and protect yourself here. Equal Opportunity Employer: Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process. Helpmates Inc