Executive Assistant

Salary and Compensation Salary: $115,000–$130,000 annually, depending on experience, plus comprehensive benefits and bonus eligibility. Position Overview The ideal candidate is proactive, detail-oriented, and comfortable handling confidential information while coordinating complex schedules, communications, projects, and operational initiatives across multiple departments. Key Responsibilities Manage and prioritize complex executive calendars, balancing internal meetings, client appointments, travel, deadlines, and changing business priorities. Coordinate domestic and occasional international travel arrangements, including flights, hotels, transportation, itineraries, and expense reconciliations. Prepare professional correspondence, reports, presentations, meeting materials, and executive communications with exceptional attention to detail. Serve as the primary point of contact for executive communications by screening calls, responding to inquiries, and directing requests appropriately. Organize leadership meetings by preparing agendas, distributing materials, documenting action items, and following up to ensure timely completion. Support executive-level projects by tracking milestones, coordinating cross-functional teams, and ensuring deadlines are achieved. Assist with preparing financial reports, spreadsheets, budgets, and operational analyses utilizing Microsoft Excel and other reporting tools. Review documents for completeness, formatting, and accuracy before executive approval or distribution. Maintain organized electronic and physical filing systems while safeguarding confidential business information. Coordinate departmental purchasing requests, vendor documentation, contracts, and administrative workflows as needed. Partner with Accounting, Human Resources, Operations, and other departments to ensure efficient communication and execution of administrative processes. Qualifications 10+ years of Executive Assistant experience supporting C-level executives or senior leadership. Exceptional organizational skills with the ability to manage multiple priorities in a deadline-driven environment. Demonstrated ability to exercise sound judgment and maintain strict confidentiality. Advanced proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. Experience coordinating executive travel, meetings, and complex scheduling. Strong problem-solving skills with the ability to work independently and anticipate executive needs. High level of professionalism, discretion, and emotional intelligence. Experience supporting financial reporting, budgets, or operational documentation is preferred. Associate's or Bachelor's degree preferred, or equivalent professional experience. Preferred Experience Candidates with experience supporting executives within professional services, manufacturing, construction, engineering, financial services, or other fast-paced corporate environments are highly encouraged to apply. Benefits Base salary of $115,000–$130,000, depending on experience. Performance-based bonus opportunity. Medical, dental, and vision insurance. 401(k) with company match. Paid vacation, holidays, and sick leave. Collaborative and stable work environment. Opportunity to work closely with executive leadership and contribute to key business initiatives. #J-18808-Ljbffr SearchBuddy