Executive Assistant

Adecco is assisting a local client recruiting Executive Assistant in Onsite environment in Irvine, CA. This is an excellent opportunity to join a winning culture and get your foot in the door of an American electric vehicle (EV) manufacturer and automotive technology company founded in 2009. The company designs, develops, manufactures, and sells EVs and accessories. If Executive Assistant sounds like something you would be interested in, and you meet the qualifications listed below, apply now!

Responsibilities for Executive Assistant include but are not limited to:

· Manage and prioritize the CDO’s complex calendar, scheduling meetings, resolving conflicts, and serving as the primary gatekeeper for all calendar requests.

· Coordinate weekly meeting priorities with Operations support staff and present recommendations for scheduling alignment each Tuesday.

· Adapt schedules proactively to accommodate urgent cross-functional meetings and frequent CEO calendar changes, ensuring the CDO remains aligned with leadership priorities.

· Provide administrative support, including arranging and adjusting travel through Navan, managing monthly expense reports in Coupa, and coordinating external meetings.

· Partner closely with the Office of the CEO and senior leader EAs to manage scheduling changes, leadership meetings, and communication across executive teams.

· Prepare and maintain recurring meeting materials, including design review agendas and concise meeting notes with follow-up summaries for leadership teams.

· Support daily executive operations, including morning readiness, lunch coordination when onsite, and sending end-of-day recaps covering schedule updates, travel, and key leadership changes

· Coordinate studio events and visitor management, including catering arrangements, VIP guest reception, NDA compliance, and Design Studio access procedures.

· Serve as a key communication hub, collaborating with EA networks and support teams to provide updates on leadership travel, meetings, and organizational priorities.

Candidates for Executive Assistant must meet the following requirements to be considered:

· High School Diploma/GED

· Google Workspace (Gmail, Calendar, Docs, Sheets)

· Navan Travel Management

· Concur/Coupa Expense Management

· Cross-Functional Collaboration

· Gemini AI for Meeting Notes & Summaries

What's in this Executive Assistant position for you?

• Pay: $51.00 /Hour

• Shift: Monday – Friday; 8:30 AM – 5:00 PM

• Duration: 09 -months assignment

• Weekly paycheck

• Dedicated Onboarding Specialist & Recruiter

• Access to Adecco’s Aspire Academy with thousands of free upskilling courses

This Executive Assistant position is Onsite. This role may require flexibility in work hours, including occasional extended hours to support operational demands.

This Executive Assistant position is being recruited for by one of our Centralized Delivery Teams and not your local Branch. For instant consideration for this Executive Assistant position and other opportunities with Adecco.

Apply today!

Pay Details: $51.00 to $49.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.