Executive Assistant, Finance

Position Details Position Information Position Title Executive Assistant, Finance Department

FINANCE

Position Category Staff Full Time Job Description The Executive Assistant, Finance provides high-level administrative, operational, and risk management support to the Vice President for Finance & Administration. This position coordinates the day-to-day operations of the Vice President's Office, supports financial and contractual functions, and assists in managing the University's risk and insurance programs. The role requires exceptional organizational skills, discretion, and the ability to manage complex projects in a fast-paced environment. Required Qualifications Bachelor's degree or equivalent experience in business administration, finance, or a related field. Strong organizational, analytical, and interpersonal skills. Experience in office management, executive support, or risk/insurance coordination. Proficiency in Microsoft Office Suite and database management. Preferred Qualifications Experience in higher education administration. Familiarity with property management, contract review, or insurance claims processes. Physical Demands Campus Harrogate Job Duty Job Duty Manage scheduling, correspondence, reports, and confidential materials for the Vice President. Job Duty Prepare presentations, agendas, and meeting documentation for Finance & Administration committees. Job Duty Serve as the liaison between the Vice President and internal/external stakeholders. Job Duty Support budget preparation, monitoring, and reporting processes. Job Duty Maintain departmental records, contracts, and compliance documentation. Job Duty Assist with financial data collection, reporting, and tracking for departmental initiatives. Job Duty Support the review and organization of vendor contracts, service agreements, and purchase requests. Job Duty Maintain accurate records of departmental budgets and property-related transactions. Job Duty Coordinate with internal departments to ensure compliance with university fiscal policies. Job Duty Serve as the point of contact for the University's insurance providers, brokers, and legal counsel. Job Duty Maintain and update institutional insurance policies, bonds, and certificates of coverage. Job Duty Assist with claims management, documentation, and insurance renewals. Job Duty Maintain accurate risk assessment records and ensure compliance with university and regulatory standards. Job Duty Serve as liaison for commercial property leases, billing, and communications between LMU and lessees. Job Duty Maintain records of lease agreements, insurance documentation, and renewals. Job Duty Support administrative oversight of university property and leased facilities as needed. Job Duty Assist in special projects or initiatives within the Finance & Administration division. Job Duty Maintain confidentiality and demonstrate a high level of professionalism in all interactions. Job Duty Plan, coordinate, and oversee the administrative operations of the Vice President's Office. Posting Detail Information Posting Number

S04788P

Job Open Date 02/02/2026 Job Close Date 07/31/2026 Open Until Filled No Special Instructions Summary About the Institution Lincoln Memorial University is a values-based learning community dedicated to providing educational experiences in the liberal arts and professional studies. The main campus is located in Harrogate, Tennessee. For more information about employment opportunities, contact the Office of Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io . AA/EEO Statement Lincoln Memorial University is an Equal Opportunity education institution. Lincoln Memorial University prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, veteran status, military status, pregnancy, sexual orientation, marital status, parental status, gender, gender identity, gender expression, and genetic information in all University programs and activities. Background Check Statement The University will conduct criminal background checks on all employees. Background checks may include but are not limited to confirmation of the individual's identity, credit information, motor vehicle driving record, review of an individual's criminal conviction record (if any), verification of any license, and certificate or degree required for the position. Quicklink for Posting Lincoln Memorial University