Legal On-Site Services Specialist

Job Description Legal On‑Site Services Specialist Position Profile Provides operations functions in one or all of the following areas within a legal office environment: operates high‑volume duplicating equipment, performs associated copying tasks, operates high‑volume document scanning equipment, operates high‑volume mail processing equipment. Ships and receives product and supplies, sorts, distributes and handles incoming and outgoing mail/faxes, and applies necessary postage. Provides copier maintenance and/or repair of customer site equipment. May also perform one of the following at entry level: bindery, QC and final check, housekeeping, file services, call center representative, etc. This position reports directly to the site manager, site supervisor or assistant site manager, depending on site personnel configuration. Job Duties and Responsibilities Runs high‑volume copy machines and performs binding and finishing work. Handles highly sensitive and confidential documents that may be time‑sensitive. Provides the highest quality work due to the sensitive nature of documents and projects required in a legal environment. Operates high‑volume scanners. Operates image‑handling software. Operates MS Office and email systems. Ensures convenience copiers are working properly, checking for quality via daily inspections. Clears paper jams and informs technicians of specific problems. Maintains records for management reports and inventories of supplies needed. Distributes office supplies, fax transmissions and mail to company personnel and/or designated drop‑off points as required. Calculates charges for jobs performed and maintains some billing logs. Responds to and coordinates all service calls required by customer. May perform filing duties in conjunction with specific customer requests. Delivers completed jobs to pre‑determined customer locations within and outside of the site. Maintains daily meter and service logs. May travel between customer buildings. Answers customer questions regarding status or feasibility of job requests. Ensures upkeep of convenience copier areas by keeping neat and well‑stocked. Performs duties related to the shipping and/or receiving of materials. Uses shrink‑wrap machine, paper cutter, hole driller, bindery equipment, jogger, tape machine, stackers, electric stapler and scales in completion of various jobs contracted. Uses all copier equipment, calculator, fax machine, postage meter and some PC. Performs filing duties, which may include purging and archiving old documents. Performs duties of scanning, file conversion and file naming. Performs FTP (File Transfer Protocol) between computers and files for printing and CS/DVD. Manages TOC (Table of Contents). First page of electronic file. Performs duties that involve OCR (Optical Character Recognition) files to assist with keyword search. Performs file formatting for printing/Excel files. Assists with coordinating projects that will be completed off site (BIS or Smart Source). Responsible for interacting and providing professional‑level support to users at various levels, including legal secretaries, project managers, paralegals, associates and partners. Performs quality accurate jobs/projects that may require tight deadlines and potentially under high pressure. Performs other duties as assigned. Qualifications (Education, Experience, and Certifications) High school diploma, GED, or equivalent work experience. Complete Ricoh Legal training within 90 days of hire and maintain any new training requirements. Some related copy job experience is preferred. Minimum of 1 year of experience in the legal industry is strongly desired. Ability to provide an excellent customer experience, utilizing strong customer service, personal and communication skills. May require a valid driver’s license and minimum levels of auto insurance coverage per Ricoh policy. Demonstrated competency in basic computer skills including proficiency in MS Office Suite. Knowledge, Skills, and Abilities Technical aptitude with printers, copy and postage machines and other office equipment. Good customer service skills. Good organization skills. Ability to utilize a mixture of hardware and software to support functions such as cost recovery, document management and advanced workflow. Requires knowledge and understanding of shipping/receiving procedures. Basic electronics knowledge is preferred. Possesses ability to work independently and flexibly to complete projects. Possesses ability to determine correct method and packing material as well as check packing slips for accuracy of incoming materials. Possesses ability to comprehend instructions concerning mail delivery. Possesses troubleshooting and problem‑solving skills. Possesses ability to read and comprehend written technical information in the form of manuals, parts books and related publications. Possesses excellent customer relations skills and excellent verbal communication skills. Working Conditions, Mental and Physical Demands Typically, an office environment with adequate lighting and ventilation, and a normal range of temperature and noise level. Work assignments are diversified. Interpret, comprehend and apply complex material, data and instruction. Prepare, provide and convey diversified information. Some physical effort is required which may involve long periods of standing, walking, bending, reaching, stretching, climbing or similar activities as well as lifting or moving items weighing up to 50 lbs. Moderate dexterity. Regular application of basic skills (calculator, keyboard, hand tools, eye/hand coordination). Invest In Yourself (Benefits) Choose from a broad selection of medical, dental, life, and disability insurance options. Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. Augment your education with team member tuition assistance programs. Enjoy paid vacation time and paid holidays annually. Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development. Job Information Job Identification: 7763 Job Category: Service Delivery Posting Date: 2026-07-09 Degree Level: High School Graduate Job Schedule: Full time Locations: Chicago, IL, United States Salary Range: $18.00‑$21.00 Driving requirements: Non-driver Sign‑on Bonus: No #J-18808-Ljbffr Ricoh USA, Inc.