Administrative Coordinator
$45k - $50kCreative Financial Staffing
Administrative CoordinatorLocation: Madison, WI Area Job Type: Full-Time, Direct Hire Pay: $45,000 – $50,000 annuallyWhy This Opportunity Stands OutJoin a growing organization in a highly visible role supporting daily operations and project coordination.Work closely with customers, property managers, installers, suppliers, and internal teams.Enjoy a dynamic position with a variety of responsibilities across administration, customer service, scheduling, and operations.Gain valuable cross-training opportunities in Accounts Payable, Accounts Receivable, and Purchasing.Be part of a collaborative team where organization, communication, and attention to detail are highly valued.Stable, full-time opportunity with competitive compensation and benefits.Key ResponsibilitiesManage incoming calls, emails, text messages, and customer inquiries while providing exceptional service.Prepare quotes, orders, work orders, and installation paperwork with accuracy and attention to detail.Coordinate installation schedules and communication between customers, installers, suppliers, and internal teams.Maintain organized records, project documentation, inventory information, and filing systems.Monitor material availability, follow up with suppliers, and support day-to-day office operations.Assist with order processing, project tracking, and administrative support across departments.Qualifications2+ years of administrative, office support, customer service, or project coordination experience.Strong organizational skills with exceptional attention to detail and a sense of urgency.Excellent communication and relationship-building skills.Proficiency in Microsoft Office and business software systems.Ability to manage multiple priorities in a fast-paced environment.Keywords: Administrative Coordinator, Office Administrator, Office Coordinator, Administrative Assistant, Operations Coordinator, Project Coordinator, Customer Service Coordinator, Installation Coordinator, Office Support Specialist, Administrative Professional
$41 per hour
...Senior Administrative Coordinator The Senior Administrative Coordinator delivers comprehensive administrative support to the Madison Device Manufacturing Site, engaging with all levels of management across the organization. Pay Range $41.00/hr - $41.00/hr Essential Functions...SuggestedContract workWork at officeIndotronix Avani Group
Madison, WI3 days ago$64.2k - $116.4k
...your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Coordinator, you’ll work across teams to provide the knowledge, resources and tools that help EY teams deliver exceptional quality...SuggestedSummer holidayWork at officeFlexible hoursEY
Madison, WI1 day ago$50k
...Standards (OSCCS) within Student Affairs is looking for an Administrator to serve as the first point of contact for the office. This... ...tasks and responsibilities while effectively organizing and coordinating diverse activities in a busy office environment with many interruptions...SuggestedPermanent employmentWork at officeImmediate startUniversity of Wisconsin
Madison, WI5 days ago$20.23 - $49.1 per hour
...tracking system. Job Description External Posting Description The Senior Administrative Business Partner provides advanced administrative support that includes complex scheduling, stakeholder coordination, leadership communications, executive travel, and confidential...SuggestedWork at officeLocal areaWorldwideBaker Tilly US
Madison, WI2 hours ago$21.03 - $28.05 per hour
...FAMILY STABILITY ADMINISTRATIVE COORDINATOR# FAMILY STABILITY ADMINISTRATIVE COORDINATOR## OverviewSalary Range$21.03 - $28.05 HourlyPosition TypeFull Time## DescriptionSEI’s Community & Family Programs (CFP) advances SEI’s mission by strengthening the families and households...SuggestedImmediate startSelf Enhancement
Oregon, WI3 days ago- Large Business and International ServicesWhat is Large Business and International Services?A description of the business units can be found at: are to be filled in following area:LBI - Office of Program and Business Solutions - 2 Vacancies: (1) Program and Business Solutions...Work at office
US Government Jobs
Madison, WI1 day ago - ...Electric! Are you eager to build a career in the trades? Action Plumbing, Heating & Electric is looking for a motivated HVAC Administrative Coordinator to join our team! If you're hardworking, reliable, and ready to take the next step towards a great career, we want to...Weekly payLocal area
- ...Job Description Job Description Description: Administrative & Customer Support Coordinator Certco, Inc. | Madison, WI A High-Visibility Opportunity to Make an Impact and Grow with Certco Are you looking for an opportunity to get your foot in the door with...Work at officeMonday to FridayFlexible hours
Certco Inc
Fitchburg, WI4 days ago - ...effective telephone and mail communications both internally and externally to maintain professional image. Supervises and coordinates administrative activities. Responsible for maintenance and alteration of office areas and equipment to include layout, arrangement and...Full timePart timeWork at officeLocal areaNight shift
Stoughton Chamber of Commerce
Madison, WI5 days ago - ...management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, and coordination of people and resources. Strong technicalknow-howand capacity. Ability to use logic and reasoning toidentifythe strengths and weaknesses...Work at office
Capstone Mechanical
Monona, WI3 days ago $47k - $53k
...vendors, and visitors while keeping day-to-day office operations running smoothly. This role blends administrative support, office management, and event/meeting coordination in a fast-paced, professional environment. Responsibilities: Manage phone...Full timeWork at officeCreative Financial Staffing
Madison, WI3 days ago- ...detail-oriented Part-Time Office Manager to support day-to-day administrative operations and help ensure the Madison office runs smoothly... ...to work in a dynamic, collaborative environment while coordinating events, supporting office operations, and helping create a welcoming...Part timeWork at officeShift work
Fermented Food Holdings (FFH)
Madison, WI3 days ago $22 - $28 per hour
...Madison Role Overview UW Hillel, located on the University of Wisconsin Campus, is looking for a part-time Office and Operations Coordinator to manage day-to-day office operations, supervise student staff and help with building management and logistics. This position will...Part timeWork at officeHillel
Madison, WI3 days ago- Motivating Leader And Cottage Grove Office Manager You are the Backbone of Our Practice, and we truly value your guidance and leadership. Are you a natural leader with a knack for organization and a love for helping people thrive? We're on the hunt for a Dental Office...Temporary workWork at office
First Choice Dental
Madison, WI4 days ago - ...Nursing and Rehab Madison, WI Madison Nursing and Rehab is seeking a skilled and compassionate Business Office Manager to lead our administrative and financial operations. If you're passionate about healthcare, detail-driven, and thrive in a collaborative environment, we’d...Full timeWork at officeMonday to Friday
Madison-Nursing-and-Rehab
Madison, WI3 days ago $18.5 per hour
...Office Coordinator At Dungarvin, we are more than a provider of support services-we're a mission-driven team rooted in respect,... ...receptionist and general office/clerical duties, facilitate administrative projects, and provide Local Help Desk (LHD) support by assisting...Hourly payWork at officeLocal areaMonday to Friday- ...handling in a fast-paced hospital finance setting. This 40% FTE, day-shift position is based at University Hospital on Highland Ave. Preference is given to candidates with a high school diploma or equivalent and 1 year of administrative support experience. #J-18808-Ljbffr...Work at officeDay shift
University of Wisconsin Hospitals and Clinics Authority in
Madison, WI4 days ago - ...Paid Training Benefit eligibility dependent on employment status Eligibility based on location Job Description The Business Office Coordinator is responsible for supporting the business office functions at the community, primarily focusing on as well as payroll tasks....Work at officeFlexible hours
Sonida Senior Living
Fitchburg, WI3 days ago - ...leadership — we'd love to hear from you. What You'll Do Lead the Team Supervise, train, and coach front office and administrative team Coordinate hiring, onboarding, and performance reviews Run daily huddles and contribute to weekly team meetings Communicate...Full timePrivate practiceWork at office
Morgan Dar
Madison, WI4 days ago - ...onePaid Training*Benefit eligibility dependent on employment status**Eligibility based on locationJob Description:The Business Office Coordinator is responsible for supporting the business office functions at the community, primarily focusing on payroll tasks. This position...Work at officeFlexible hours
Sonida Senior Living
Madison, WI5 days ago - ...Description Job Description We are looking to hire an Office Manager to join our team! You will be responsible for overseeing the administrative activities of the organization. Responsibilities: manage Notes for executive team meetings. Manage records and...Work at office
Dream Golf
Madison, WI22 days ago - Job Summary As the Water Administrative Coordinator you will play a key role in supporting the Utilities Commission and the Water Department, and other Board meetings by ensuring compliance with public meeting laws, preparing and publishing agenda materials, verifying...Work at officeLocal area
- ...Job Summary The Administrative Assistant / Cash Room Manager is responsible for overseeing administrative, payroll, and cash handling... ...Responsibilities Support new hire onboarding processes, including coordination of required documentation and onboarding materials Ensure...Work at office
Jetro Restaurant Depot
Madison, WI2 days ago - Job Description Job Description Job Summary: We are seeking a candidate with strong dealership accounting knowledge and title and registration experience to join our growing team. The ideal candidate is organized, communicates effectively, and is motivated to identify...Weekly payWork at officeLocal area
Kayser Ford
Madison, WI12 days ago - ...providing nutritionally enhanced meals. We are currently recruiting for a ABOM to join our team! Duties and Responsibilities: ABOM Help coordinate internal admissions process Assists the back office with all business office needs Deposits Census reconciliation Act as...Work at office
- ...refund requests, receipt requests, and paperwork verification. Critical Skills & Experience Requirements Proven experience in an administrative or office support role. Proficiency in office software including word processing, spreadsheets, and email tools. Excellent...Work at office
Topgolf
Madison, WI1 day ago - ...Administrative Assistant Assist in managing and organizing office operations and procedures. Handle incoming calls, emails, and correspondence, directing them to the appropriate personnel. Maintain office supplies, equipment, and inventories, replenishing as needed...Part timeWork at office
Topgolf
Madison, WI4 days ago - ...requests, receipt requests, and paperwork verification. Critical Skills & Experience Requirements Proven experience in an administrative or office support role. Proficiency in office software including word processing, spreadsheets, and email tools. Excellent...Work at office
Topgolf
Madison, WI5 days ago $48k - $52k
...oriented and highly organized Office Clerk to support daily administrative operations. The ideal candidate will play a vital role in... ...records, handling documentation, and assisting with office coordination to ensure a smooth and productive workflow. Responsibilities...Full timeWork at officeAlphabe Insight Inc
Madison, WI2 days ago- ...scheduling appointments, answering phones, maintaining records, coordinating patient needs, and supporting office operations while... ...Summary: Supports clinic, department or program in an administrative capacity. Job Responsibilities and Requirements: PRIMARY...Work experience placementReliefWork at officeLocal areaMonday to FridayShift workRotating shift
SSM Health
Madison, WI5 days ago
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