People Operations Assistant (Limited)

Special Instructions to Applicants

This is a 5-month Limited Appointment, with the possibility of extension.

This position is not remote. On-site presence will be required at a minimum of 2 days per week, depending on departmental and organizational needs. For more information, please consult the hiring manager.

This position will be working from our UCLA Downtown location in Downtown Los Angeles - 433 S. Spring St., Los Angeles, CA 90013.

Department Summary

Excelling in quality, innovation, and impact, UCLA Extension (UNEX) is one of the top providers of continuing and professional education in the United States, offering programs and classes to more than 50,000 students per year through approximately 4,500 classes and certificate programs to meet the professional development, continuing education, and personal enrichment needs of the full spectrum of traditional, nontraditional, domestic, international, professional, and continuing education students throughout and beyond Los Angeles.
Position Summary

Under the general supervision of the Talent Acquisition Manager, with a dotted reporting line to the Director of People Operations, the People Operations Assistant provides administrative, recruitment, payroll, and operational support for the UCLA Extension People Operations department.

Major responsibilities include: staff and instructor recruitment, hiring and onboarding assistance, administrative-people ops. office support, processing payroll transactions, and assistance with special projects. Incumbent assists in meeting departmental objectives by becoming familiar with all aspects of the work within the department.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

• 1 year Relevant experience in administrative services and/or assisting human resources operations. (Required)
• Ability to work with large amounts of detail with appropriate attention to accuracy and clarity. (Required)
• Excellent interpersonal skills to deal effectively with Campus personnel, directors, supervisors, staff employees and the public from a variety of ethnic, social and educational backgrounds. (Required)
• Skill in working independently, following through on assignments with minimal supervision, and prioritizing assignments which accurately reflect the relative importance of job responsibilities. (Required)
• Proficiency in word processing skills to process correspondence, reports, spreadsheets and database entries in a Windows environment quickly and accurately. (Required)
• Discretionary skill in handling confidential materials, records and circumstance. (Required)
• Ability to respond to customer needs and expectations in a supportive and professional manner, with attention to promptness and a focus on solutions. (Required)
• Demonstrated experience using Office software (Word, Excel, PowerPoint) in a Windows environment, as well as familiarity with email and the internet. (Required)
• Skill in working independently and ability to multitask by being able to rotate from one activity to another, prioritize tasks, follow through on assignments and address the most critical and pressing demands first. (Required)

Education, Licenses, Certifications & Personal Affiliations

• High School Diploma or equivalent experience. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00 am to 5:00 pm PST
Union/Policy Covered

CX-Clerical & Allied Services
Complete Position Description