CROSSROADS CHURCH - ACCOUNTS PAYABLE COORDINATOR (part-time)

A/P Coordinator

The A/P Coordinator is primarily responsible for overseeing the processing of vendor invoices, ensuring accuracy in coding and prompt payment. This position will work closely with ministry and department leaders and maintain good vendor relations.

Essential Job Functions:

• Processes weekly and monthly corporate invoices.
• Works closely with HR to process monthly benefit bills, ensuring accurate coding of employee costs.
• Reviews and approves invoices submitted by other staff members, verifying vendor details and preventing duplicate invoices.
• Maintains proper documentation and records of vendor information (e.g. W-9 forms, Certificates of Insurance, points of contact, etc.) and updates as necessary.
• Works closely with BILL.com to process payments.
• Works closely with GL Accounting team to reconcile electronic payments to the bank statement, resolving any discrepancies.
• Trains new staff on using our check request system.
• Resolves vendor questions in a professional and timely manner.
• Serves as a backup for offering count processes as needed.
• Other duties or projects as assigned by the Controller.

Core Competencies:

• Administrator: Plans, organizes and executes procedures that accomplish the goals of the ministry and position his/her team for maximum effectiveness.
• Critical Thinker: Approaches a situation, problem or opportunity systematically by clearly defining the problem, collecting and analyzing relevant data, establishing facts, researching alternative perspectives/possibilities and drawing valid conclusions.
• Problem Solver: Identifies concerns, problems or potential areas of concern in a timely and accurate manner and resolves them effectively.
• Task Manager: Completes assignments with excellence, effectiveness, and efficiency.
• Team Player: Values his/her coworkers and works collaboratively with them to achieve organizational goals.

Required Skills/Abilities:

• Excellent interpersonal skills.
• Excellent organizational skills and attention to detail.

Education and Experience:

• High school diploma required; degree in Accounting or equivalent work experience preferred
• Knowledge of principles and practices of accounting (GAAP) and internal controls
• Strong knowledge of Microsoft Office Suite

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 15 pounds at times.

Classification:

FLSA Status: Non - Exempt

Pay Grade : CCC Pay Grade 5