Accounting Technician III

: Position Location Fort Collins, CO 80523 Work Location Position qualifies for hybrid/in-office work Type of Position Full-time Classification Title Accounting Technician III Posting Number 202500453P Position Type State Classified Open Date 01/09/2024 Close Date 01/30/2024 Salary $4,033 - $5,244 monthly + Full Benefits Employee Benefits Colorado State University is not just a workplace; it's a thriving community that's transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, commitment to diversity, equity and inclusion , and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

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State Classified Hourly No Overtime Eligible Yes Description of Work Unit The Remodel unit and Construction Services unit—known as the Remodel & Construction Services Section of Facilities Management, exist to provide the following services:

• Remodel Section (projects typically less than $2,000,000) - Provide services to Facilities Management, the University community, and non-University entities in the areas of project management and project financial management for facilities and outdoor remodel and renovation projects typically less than $2,000,000, as well as most departmental revenue-generating duties. This includes project accounting, purchasing, project and work order financial management and reporting, university billings and project receivables, work unit internal financial control processes and procedures, financial instruction, and departmental Remodel Section processes and financial management systems.

• Construction Services provide services to Facilities Management, the University community, and non-University entities in the areas of most revenue-generating jobs. This includes all trades: structural, carpentry, electrical, low voltage, plumbing, painting, moving, and audio visual and access services.

• Provide construction accounting services to project managers and Business and Finance in the areas of accounting and fund management, purchasing, contracts, payments, account creation and close-out, and capitalization, work order financial management, project and financial reporting, university billings and project receivables, work unit internal financial control processes and procedures, financial instruction, and departmental Remodel Section and Construction Services financial management.

Position Summary This position exists to provide financial information, analysis, reporting, and instruction to the Facilities Management department managers. This position must assume responsibility, and decision-making authority, for the unit's financial processes and procedures by establishing, creating, implementing and revising unit policies and procedures in order to fully monitor, verify, analyze, evaluate, and correct. This accounting position functions independently, has been delegated decision-making authority for unit accounting functions, as well as authority to create, establish and modify new unit accounting procedures and processes. Position is responsible for technical accounting projects typically under $2,000,000 as well as some projects up to $11,000,000 all associated accounts receivables and accounts payable actions associated with various types of university funding, mainly 21, 22, 27, 29, 53, 64 funds as well as 771, 772, 773 and 774 plant funds. Minimum Qualifications To be considered for this position, candidates must demonstrate in the application materials:

• Three years of technical accounting experience.

Substitutions The following may substitute for the minimum qualifications of this position:

• Three years of bookkeeping experience.
• College, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting can substitute for up to two years of the required experience. *Note: To qualify, unofficial or official transcripts must be attached.

Preferred Qualifications The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

• Construction accounting experience.
• Accounting coursework.
• Microsoft Office experience; Excel, Outlook, Word, etc.
• Demonstrated attention to detail.
• Effective communication skills, both verbal and written.
• Directly related state service experience.

Essential Job Duties Job Duty Category Budgets and Accounting Duty/Responsibility Manages department's budget and accounting processes for projects under $2,000,000 and for department's revenue-generating activities. Analyzes, investigates, researches, and evaluates financial information compiled from various sources for use in recording, verifying, classifying, and reporting of financial information, and for ensuring fiscal compliance of projects and revenue work. Establish, revise, and implement unit financial processes and procedures to ensure compliance with fiscal rules and regulations by using State, University, and departmental fiscal rules and regulations, as well as accounting theories and principles. Advises and counsels department personnel on those rules and regulations by interpreting, explaining, advising and counseling on budget and accounting information and issues. Designs, prepares, produces, develops and processes periodic and on-demand reports by gathering, researching, analyzing, structuring and compiling information from various sources. Designs, develops, and implements databases and spreadsheets by evaluating financial policy and procedural requirements, by deciding on pertinent data, and by investigating and deciding on appropriate software to utilize. Prepare and distribute monthly financial reports. Investigate, analyze, interpret, research, and evaluate financial information from reports and meet regularly with individual project managers to review project budget and financial transactions. Percentage Of Time 20% Job Duty Category Project Financial Management Duty/Responsibility Position reconciles and brings into balance, project accounts and budgets. Analyzes approximately 200 project accounts at any given time for profit/loss, verifies all transaction postings of revenues and expenditures, including revenue received, payments to vendors, work order billings. Uses project records, project database, project spreadsheets, KUALI, ODS, Vista, and AIM. Establishes final project contingency amounts. Analyzes, determines, and seeks project manager approval for appropriate contingency amounts to refund customers. Prepares reports showing profit or loss on fixed cost projects. Make journal entries for billings and for corrections. Maintains financial portion of project database. Makes corrections through journal entries in Kuali. Performs project closeout process by recording project financial information on Closed Projects report used by managers to access project job volume, project revenues, and expenses, project profit/loss. Establishes and revises all associated processes. Reviews all transactions to be sure that they comply with university and state requirements. (Rules against use of internal workforce, encumbrances and expenditures do not exceed state appropriations). Records transactions to project spreadsheets for all types of University accounts, including plant fund 771, 772, 773 and 774 accounts. Determines and processes associated financial encumbrances. Analyzes, investigates, determines, and corrects, or prepares corrections for, any discrepancies with department reports, department billing system (AIM) and KUALI. Percentage Of Time 25% Job Duty Category Accounts Payable Duty/Responsibility Processes contractor, architect, vendor, and other invoices for payment by verifying that correct account and purchase order is charged, proper approval/signatures indicate payment is authorized, sufficient funds remain on the purchase order and in the account, and calculations including retention on invoice are correct. Works with project manager and vendor when there are problems with invoices. Prepares payment document (voucher/invoice) for Accounts Payable. Makes copy of invoice and payment application for files. Reviews payments in KUALI to confirm that invoices were paid. Investigates delays in payments, or incorrect payments, with Accounts Payable. Researches invoice and purchase order questions for vendors, Accounts Payable, and project managers. Upon request by project manager, forwards change order documents to appropriate University personnel for approvals. Records documents in project database. Verifies payments to vendors. Reconciles payments between KUALI and Project database. Percentage Of Time 20% Job Duty Category Procurement Duty/Responsibility Creates requisitions and disbursement vouchers in Kuali associated with State contracts, quotations, or written requests by project managers. Ascertains proper accounting codes, ensures and verifies account and object code and that sufficient funds exist. Provides proper documentation to Purchasing Department and follows up on status of purchase orders. Provides project managers with copies of final purchasing documents. Purchases other items using University procurement card (PCard) and reconciles card each month. Provides information to project managers and other departments about purchasing regulations, plant fund purchasing and accounting information, and use of correct object codes. Creates and processes change orders with Purchasing to disencumber purchase order Percentage Of Time 20% Job Duty Category Accounts Receivable Duty/Responsibility Approves and accepts revenue documents in Kuali for project revenue. Processes associated journal entries for all Plant Fund revenue via Kuali Transfer of Funds document. Verifies status of transfers. Verifies transactions to be sure all expenses are billed, prepare and distribute reports. Percentage Of Time 15% Application Details Special Instructions to Applicants APPLICATION INSTRUCTIONS AND INFORMATION

• Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application. Human Resources must be able to evaluate your experience based on this information.
• Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.
• The Work Experienc e is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

INCOMPLETE APPLICATIONS

• If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
• An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
• An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
• Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor's) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

• When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.
• Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.
• Please see the Required Documents section of the posting.

NOTES

• Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
• The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates' own expense.
• All status updates for this position will be sent via email from View email address on us.edajobs.com , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
• Pertinent updates to your Application status can be obtained by logging into your application account at

EQUITY , DIVERSITY , AND INCLUSION AT COLORADO STATE UNIVERSITY The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources - Employment Office, at View email address on us.edajobs.com or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION

• Please check the Help link online at for assistance on your application or for answers to Frequently Asked Questions.
• All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

Conditions of Employment Pre-employment Criminal Background Check (required for new hires) EEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . The Coordinator for any other forms of misconduct prohibited by the University's Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, View phone number on us.edajobs.com, View email address on us.edajobs.com . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education . Background Check Policy Statement Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so. Employment and Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at . A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: View phone number on us.edajobs.com. Phone: View phone number on us.edajobs.com. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.