Administrative Assistant

Administrative AssistantThe Administrative Assistant reports to the companies CIO and provides administrative and clerical support to the IT/EBS team. This role keeps schedules, invoices, meeting logistics, and office coordination organized so leaders and teams can operate efficiently. This position serves as a central point of day-to-day administrative support and employee assistance for the office.Job Responsibilities:Provide administrative support to assigned teamsCoordinate scheduling, calendars, and meeting logistics for leaders and teamsProcess, track, and route invoices and expense records for review and approvalSupport office coordination, including supplies, mail, deliveries, and day-to-day operationsPrepare routine reports, correspondence, and presentation materialsServe as a point of contact for employee support and internal and vendor inquiriesMaintain accurate records, files, and documentation across supported departmentsPartner with Executive Coordinators on cross-office coordination and prioritiesSupport onboarding logistics, office events, and visitor coordination as neededOther duties or projects, administrative or otherwise, as assignedKnowledge, Skills, and Abilities:Strong organization and time management across competing prioritiesClear, professional written and verbal communicationAccuracy in handling invoices, records, and correspondenceDiscretion when handling sensitive or confidential informationAbility to work independently and support multiple teams at onceWorking knowledge of Microsoft Office and standard scheduling toolsEducation and Certificates:High school diploma or equivalentSome administrative or clerical experience preferredPhysical Requirements:Occasional standing, walking, bending, and reachingOccasional lifting up to approximately 25 lbsOccasional travel to events, vendors, or subsidiary locationsCompetencies:Accountability for accurate and timely workOrganization and follow throughClear and dependable communicationDiscretion and professional judgmentService orientation toward leaders and teams