Executive Assistant

Executive Assistant

LOTH Cincinnati + Columbus | Office Furniture + Workspaces For 135 years, LOTH has been uniquely positioned in both Cincinnati and Columbus markets as the only workplace solutions provider with expertise in Workplace Design + Furnishings, Move Management + Facility Services. Our company also has specialists in Warehousing + Banking Equipment Services + Installation Services.

Position Overview We are seeking a highly organized, proactive, and polished Executive Assistant to support the President and other members of the executive team. This position serves as a key partner to the President and a primary point of contact for internal and external stakeholders. The ideal candidate is a forward-thinking, solutions-oriented professional with exceptional judgment, strong business acumen, and outstanding organizational and communication skills. This individual will be comfortable managing sensitive information, navigating competing priorities, and anticipating needs in a fast-paced environment. Success in this role requires someone who is detail-oriented, adaptable, discreet, and confident working with people at all levels of an organization.

Key Responsibilities

• Manage the President's calendar, including scheduling, prioritization, and gatekeeping.
• Plan and coordinate internal and external meetings, events, and executive activities.
• Coordinate all aspects of business travel, including flights, ground transportation, accommodations, and itineraries.
• Prepare meetings for maximum effectiveness, including agendas, pre-reads, handouts, presentations, technology, meeting spaces, and other logistics.
• Research and coordinate venues, catering, entertainment, and other event-related needs.
• Support quarterly Board meetings and company Townhalls, including presentation preparation and meeting logistics.
• Monitor and prioritize incoming mail and email, ensuring important matters receive timely attention.
• Communicate on behalf of the President with internal and external stakeholders.
• Maintain organized administrative files, records, documents, and other confidential information.
• Compile and organize business and personal expenses, invoices, and financial documentation.
• Handle sensitive business and personal information with the highest level of confidentiality and discretion.
• Anticipate needs, identify potential issues, and proactively provide solutions.
• Provide additional administrative and organizational support to the executive team as needed.

Qualifications & Experience

• Minimum of 3 years of related executive or administrative experience.
• Associate or bachelor's degree in business, marketing, communications, or a related field preferred; equivalent experience will be considered.
• Expert-level written and verbal communication skills.
• Strong proficiency with Microsoft Office and other business technology.
• Demonstrated ability to manage multiple priorities, projects, and deadlines simultaneously.