Administrative Assistant

International law firm is seeking an Administrative Assistant to support a team of 3-5 executives. Must have 3+ years of relevant experience including c-suite support. Law firm experience is required.

Onsite Monday - Friday

Hours: 9:30am - 5:30pm

Salary range: 90k - 110k base plus OT + bonus eligible

Responsibilities:

• Manage complex calendars, coordinate meetings, and ensure seamless scheduling.
• Prepare and process expense reports, including reconciliation of credit card transactions.
• Track deadlines and proactively follow up on deliverables to ensure timely completion.
• Assist in coordinating and executing special projects involving multiple stakeholders.
• Maintain professionalism and responsiveness in all interactions.
• Draft, proofread, and finalize documents, presentations, and correspondence.
• Handle confidential and sensitive information with discretion and integrity.
• Provide organizational support for events, meetings, and other firm activities.
• Assist with miscellaneous tasks, including errands and addressing time-sensitive needs.
• Collaborate with senior leadership on operational and strategic initiatives.

Requirements

• Bachelors degree preferred.
• Minimum of 3+ years of experience supporting C-suite executives in a law firm.
• Exceptional written and verbal communication skills, with strong attention to detail.
• Demonstrated ability to manage multiple priorities in a dynamic environment.
• Strong organizational and time management skills.
• Proactive and resourceful approach to problem-solving and task management.
• Availability outside regular hours to support urgent business matters when needed.