ADMINISTRATIVE ASSISTANT II

Administrative Assistant II - 64031646

The State Personnel System is an E-Verify employer. Requisition No: 879146 Agency: Department of Health Working Title: Administrative Assistant II - 64031646 Pay Plan: Career Service Position Number: 64031646 Salary: $38,264.20 Posting Closing Date: 07/27/2026 Total Compensation Estimator Tool Open Competitive

Duties and Responsibilities

Assists the Administrative Assistant III by initiating, planning, and completing administrative activities within the Division of Administration for bureaus Finance and Accounting and General Services, as well as the division director's office including, but not limited to:

• Preparing purchase requisitions, receiving reports and other purchasing related activities for the Division office, bureaus Finance and Accounting and General Services in accordance with departmental regulations on MyFlorida Marketplace.
• Maintaining files on all purchasing related documents.
• Coordinating Cardinal Pre-pay payments.
• Maintaining a state purchasing card for purchases for the division. Responsible for reviewing and reconciling purchases, attending training, and maintaining security of the card. Understanding personal or unauthorized use of the card will result in disciplinary action and restitution to the department.
• Responsible for processing requests for revolving fund checks within 24 hours. Maintain check register on L drive and assist in reconciliation process.
• Assists in tracking F&A's assets and that the annual physical inventory is conducted and reconciled within the established timeframes. Provides the bureau chief a listing of all missing property.
• Assists with personnel records on Finance and Accounting and General Services staff per departmental regulations. Reviewing all required documentation for personnel changes and assist with the recruitment process from advertisement to hire date.
• Serves as Travel Champion for Finance and Accounting and General Services. Prepares reimbursement vouchers according to state and departmental policy. Assists with travel arrangements, including reservations, accommodations and car rentals for Division Office, as well as bureaus Finance and Accounting and General Services.
• Coordinates administrative duties; acts as liaison for General Services. Assist in ensuring functional directories and tracking documents are up to date when there are any staff changes. Maintain filing systems to ensure files are logically organized, uncomplicated, and can be used by other staff. Assists with the successful completion of assignments. Ensures that assignments and mandated reports are assigned and tracked to ensure timely completion. Arranges for necessary extensions of due dates with the appropriate office. Assist in maintaining the appointment calendars, scheduling meetings and conference calls, inviting appropriate staff, arranging meeting space, drafting tentative agendas and providing required materials as necessary.

Required Knowledge, Skills, and Abilities

Knowledge of various computer software programs (i.e., Microsoft Word, Excel, etc.) Ability to follow verbal and written instructions. Ability to communicate effectively verbally and written. Ability to prioritize and maximize time. Ability to work well with others.

Qualifications

Minimum - Proficiency with Microsoft Office, ability to communicate effectively both verbally and in writing, dependability and teamwork. Preferred TEAMS and State of Florida Purchasing and travel processes.

Where You Will Work

4052 Bald Cypress Way Tallahassee, FL

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click Flexible Spending Accounts; Tuition waivers; And more! For a more complete list of benefits, including monthly costs, visit

Location: Tallahassee, FL, US, 32399