Administrative Specialist

Summary

This position is located in the Board of Immigration Appeals, Executive Office for Immigration Review, U. S. Department of Justice. The incumbent coordinates administrative programs for the Board of Immigration Appeals, monitors program activities, analyzes operational issues, provides guidance, and recommends improvements to administrative support.

This is a Competitive Service position; additional positions may be filled from this announcement within 90 days of certificate issuance.

Learn more about this agency

Duties

Help

The duties and responsibilities for a Administrative Specialist, GS-0341-9/11 generally include, but are not limited to, the following:

• Coordinating administrative programs in areas such as human resources, budget and finance, procurement, travel, records, facilities, training, security, telecommunications, and information resources.
• Evaluating administrative operations and supporting services to identify opportunities for improving organizational efficiency and effectiveness.
• Monitoring administrative actions and projecting requirements to ensure compliance with program guidance and established deadlines.
• Analyzing administrative data and operational trends to develop recommendations for improving processes and use of resources.
• Providing technical guidance on administrative regulations, policies, procedures, and program requirements.
• Preparing management reports and status information to support decisions and follow-up on administrative actions.
• Coordinating with internal offices, other government organizations, and vendors to address administrative requirements and operational issues.

Requirements

Help

Conditions of employment

• You must be a U.S. Citizen or National.
• You will be required to complete a pre-employment security investigation and background check which includes a drug screening.
• You may be required to complete a one-year probationary period.
• Selective Service registration is required for males born on, or after, December 31st 1959. Those not registered should have an approved exemption on file.
• Financial Disclosure: If selected, you may be required to disclose financial information in accordance with DOJ and Federal ethics guidelines.
• Salary payments must be by direct deposit to a financial institution.
• If you are required to complete any USA Hire Assessments, you will be notified after submitting your application. See "How to Apply" section for more information.
• Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

Qualifications

In order to qualify for the Administrative Specialist position, you must meet the following minimum qualifications:

FOR THE GS-09 LEVEL:

Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-07 level in the Federal service (or comparable experience outside the Federal service), performing 3 or more of the following duties:

1. Reviewing administrative program information to identify procedural issues affecting office operations;
2. Tracking administrative requests or project actions through established processes to support timely completion;
3. Monitoring procurement or property activities for compliance with established administrative procedures; and
4. Coordinating administrative support with internal staff or external service providers to address routine operational needs.

(Your resume must CLEARLY demonstrate this experience)

-OR-

Education: Applicants must have a master's OR equivalent graduate degree, OR two (2) full academic years of progressively higher-level graduate education leading to a master's or equivalent graduate degree, or LL.B. or J.D. in a directly related field, that demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

NOTE: Applicants must submit a copy of their transcripts for verification.

-OR-

Combination of Education and Experience: Applicants must possess a combination of the above described education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-09 level. Only graduate education beyond one (1) year, i.e., 18 semester hours, may be combined with experience under this provision.

NOTE: Applicants must submit a copy of their transcripts for verification.

FOR THE GS-11 LEVEL:

Specialized Experience: Applicants must have at least one year (52 weeks, full-time) of specialized work experience equivalent to the GS-09 level in the Federal service (or comparable experience outside the Federal service), performing 3 or more of the following duties:

1. Coordinating a designated administrative program to ensure actions meet established program requirements;
2. Analyzing administrative operations to identify trends and recommend improvements in organizational efficiency;
3. Preparing administrative status reports to identify issues requiring management attention; and
4. Applying administrative regulations and procedures to resolve program issues with limited supervisory guidance.

(Your resume must CLEARLY demonstrate this experience)

-OR-

Education: Applicants must have a Ph.D. OR equivalent doctoral degree, OR three (3) full academic years of progressively higher-level graduate education leading to a Ph.D. or equivalent doctoral degree, or LL.M. in a directly related field, that demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

NOTE: Applicants must submit a copy of their transcripts for verification.

-OR-

Combination of Education and Experience: Applicants must possess a combination of the above described education and specialized experience such that they total 100% of the stated minimum qualifications for the GS-11 level. Only graduate education beyond two (2) years, i.e., 36 semester hours, may be combined with experience under this provision.

NOTE: Applicants must submit a copy of their transcripts for verification.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

For more information on the qualifications for this position, click here.

Education

ARE YOU USING EDUCATION TO QUALIFY? Education must be accredited by an accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). You MUST provide a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking, or other documentation to support your educational claims. Applicants can verify accreditation by clicking here: Database of Accredited Postsecondary Institutions and Programs (DAPIP). All education claimed by applicants will be verified by the appointing agency accordingly. (Note: If you are selected for this position based on education, an official transcript will be required, prior to your first day.) You must meet all qualification requirements by the closing date of this announcement.

Special Instructions for Foreign Education: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in a conventional U.S. education program. It is your responsibility to provide such evidence when applying. For special instructions pertaining to foreign education and a list of organizations that can evaluate foreign education, see the Department of Education website. If you are qualifying on foreign education, you MUST submit proof of creditability of education as evaluated by a credentialing agency. All documentation must be in English or include an English translation.

Translated transcripts are required.

In addition, if a relevant course is not clearly qualifying (e.g. special topic, seminar, research, thesis, obscure or misleading course title, etc.), please submit an official course syllabi and/or detailed course description from the university/college for that particular course to ensure you are properly evaluated.

Additional information

Conditions of Employment: Only U.S. Citizens or Nationals are eligible for employment with the Executive Office for Immigration Review. Dual citizens of the U.S. and another country will be considered on a case-by-case basis. All DOJ applicants, both U.S. citizens and non-citizens, whose job location is with the U.S., must meet the residency requirement. For a total of three (not necessarily consecutive years) of the five years immediately prior to applying for a position, the applicant must have: 1) resided in the U.S., 2) worked for the U.S. overseas in a Federal or military capacity; or 3) been a dependent of a Federal or military employee serving oversees.

Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP): To be well qualified, you must satisfy all qualification requirements for the vacant position and (for scored examining) score 85 or better on established ranking criteria OR (for category rating criteria) rate equivalent to the Highly Qualified or better category using established category rating criteria and must submit proof of eligibility for the special selection priority. Additional information about CTAP/ICTAP eligibility can be found by clicking here.

Note: Multiple selections may be made from this announcement. Salaries listed above are an approximation and are subject to duty station locality adjustment.

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.