Accounts Payable Specialist

Accounting Specialist

Accounts Payable Specialist

School/Department: Accounting

Location: Crossroads II, Cary, NC

Pay Grade: Noncertified Grade 25

FLSA Status: Nonexempt

Eligibility for Employment Contract: No

Work Week Schedule: Monday-Friday (occasional evenings and weekends)

Position Purpose:

Performs a variety of accounting tasks required to analyze, verify, and reconcile accounting records in order to ensure effective, efficient, and accurate financial operations. Controls the processing of invoices, purchase orders, receiving, expenses, and fiscal reports for daily accounting operations. Explains complex rules and procedures to school staff, suppliers and the general public, as required. Works with school staff to resolve delivery and payment issues to effect timely and accurate supplier payment. Reviews processed transactions, ensuring presence of all required supporting documentation and determining need for additional information in order to meet regulatory requirements. Analyzes transactions to ensure compliance with general accounting principles and audit regulations.

Minimum Qualifications:

Knowledge, Skills, and Abilities (KSAs):

• Comprehensive knowledge of Microsoft Office, specifically Microsoft Word, and Excel; Outlook; Google Apps;
• Knowledge of accounts payable procedures and policies;
• Effective time management skills;
• Ability to perform complex arithmetical computations accurately and with reasonable speed;
• Ability to operate ten-key calculator by touch and other standard business equipment;
• Ability to complete complex tasks and minimize errors with attention to detail;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to establish and maintain effective working relationships with school system employees and vendors.

Education, Training, and Experience:

• High school diploma or equivalent; AND
• Two years of experience in bookkeeping, accounting, or related field; OR
• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

Certification and License Requirements: None

Preferred Qualifications:

• Knowledge of Oracle financial applications.

Essential Duties and Responsibilities:

• Performs training of new accounts payable technicians on software system and job responsibilities.
• Works with school staff to resolve delivery and payment issues to effect timely and accurate supplier payment.
• Assists the accounts payable supervisor with system and document maintenance.
• Distributes weekly and monthly accounts payable reports.
• Communicates with school system personnel and vendors concerning accounts payable matters as necessary.
• Assists in duties of vacant account payable technician positions, as needed.
• Creates the un-invoiced receipt report for purchase orders that have been received but not closed out by accounts payable.
• Process employee travel and reimbursement requests.
• Sets checks for the Bond program weekly.
• Verifies, imports, and processes payroll checks and distribute to appropriate personnel.
• Process miscellaneous check requests, as needed.
• Performs other related duties, as assigned.

Work Environment/Physical Requirements:

This position operates in a professional office environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, must be able to come into direct contact with school system staff, staff members of external funding agencies, and the community. Work is considered light physical work, requiring the exertion of up to ten pounds of force.

Effective Date: 10/2023

Disclaimer: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.