Administrative Assistant

Job Description

Job Description

Administrative Assistant

Job Summary:

At Ohio Valley Manor Care Community, we're building together: Smarter. Long-Term. Care. We invest in people, not just positions. Through career growth opportunities, supportive leadership, meaningful relationships, and a culture of respect and empowerment, we help our employees thrive both personally and professionally. If you're looking for a workplace where your contributions matter, your growth is supported, and your work makes a lasting impact, you'll find it at Ohio Valley Manor Care Community.

Responsibilities:

• Provide administrative assistance to the Administrative staff, including performing general secretarial and administrative duties as required or directed by the Administrator.

• Act as directed by the Administrator in providing support and communication between the Administrator's office and other departments within the Facility.

• Perform a variety of administrative tasks, such as typing, filing, and processing correspondence.

• Maintain accurate and up-to-date files, records, and reports.

• Coordinate schedules, meetings, and appointments for administrative staff.

• Assist with event planning and coordination, as needed.

• Provide excellent customer service to residents, families, and visitors.

• Maintain confidentiality and handle sensitive information with discretion.

• Perform other administrative tasks as assigned by the Administrator.

Personnel Functions:

• Assist in scheduling department working hours, personnel, work assignments, etc., as necessary.

• Serve as liaison to the Administrator, medical staff, and other professional and supervisory staff.

• Work with the Facility's consultants as necessary and implement recommended changes as approved by the Administrator.

Staff Development:

• Assist department directors in the planning, conducting, and scheduling of in-service training classes, on-the-job training, and orientation programs to ensure that current material and programs are continuously provided.

• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field.

• Attend and participate in Facility mandatory in-service training programs as scheduled.

Safety and Sanitation:

• Maintain and file accident and incident reports.

• Maintain and file OSHA recordkeeping reports.

• Assist in obtaining MSDSs from vendors and filing them in accordance with the Facility's hazard communication policies.

Resident Rights:

• Honor the resident's refusal of treatment request and report such action to your supervisor.

• Abide by the resident's participation in treatment decision.

• Inform the resident of consequences of not participating in prescribed therapy and document such action in the resident's clinical record.

Qualifications:

• Must possess a high school diploma or GED.

• Must be able to understand the English language.

• Must possess the ability to make independent decisions when circumstances warrant such action in a timely fashion.

• Must be knowledgeable of supply practices, procedures, and guidelines.

• Must possess the ability to minimize waste of supplies, misuse of equipment, etc.

• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices.

• Must be able to follow written and oral instructions.

If you are a motivated and organized individual who is passionate about providing exceptional care and service, we invite you to apply for this exciting opportunity. Please submit your application to [insert application instructions].

People-Centered Rewards:

• Health benefits including Medical, Dental & Vision

• 401k with company match

• Early Pay via Tapcheck!

• Employee Perks & Discount program via NES

• PTO + Company Holidays + Floating Holidays

• $Referral Bonus Program$

• Mentorship Programs

• Internal/Upskilling Growth Opportunities

• Continued Education Loan Repayment Program powered by Clasp