Administrative Support Specialist

Required Skills & Experience
• \tHigh school diploma or GED equivalent required; an Associate or Bachelor degree in construction management, business, or related discipline is preferred.\n•\t3 to 5+ years of progressive administrative experience directly supporting commercial construction operations, specialty trade contracting, or engineering project teams.\n•\tDemonstrated capability to work independently with minimal day-to-day supervision, proactively anticipating superintendent administrative requirements and resolving operational roadblocks.\n•\tStrong proficiency with electronic timekeeping systems, cloud file storage (Box), spreadsheet data analysis (Excel), and mobile workflow tools.\n•\tSolid understanding of construction field operations, trade craft labor classifications, and jobsite safety documentation standards.

Job Description
• \tManages the end-to-end timecard collection, verification, and superintendent sign-off process across assigned projects, ensuring 100% submission compliance prior to weekly deadlines.\n•\tIndependently manages and prioritizes project-specific support tasks across multiple jobsites, anticipating superintendent administrative needs to remove operational bottlenecks.\n•\tAudits, compiles, and reconciles field-level labor data and compliance documentation required for monthly Equality Funds and Market Recovery program submittals.\n•\tPartners with field leadership to systematically review, organize, and audit Box project folder structures to ensure strict regional consistency and document accessibility.\n•\tProactively monitors safety certification compliance for all project craft personnel, identifies upcoming expirations, and leads recertification coordination and training logistics in collaboration with the Safety Team.\n•\tFacilitates in-person Day 1 onboarding orientations for craft new hires, verifying complete digital intake packet completion on provisioned iPads and confirming site orientation checklists.\n•\tAssists the Construction Support Specialist – Technical Operations with the regional iPad asset pool, including tracking assignments and coordinating physical hardware swaps.\n•\tProvides hands-on training and troubleshooting support to field leadership on construction operations software and mobile timekeeping applications.\n•\tIdentifies recurring field administrative bottlenecks and submits actionable feedback and draft workflow improvements to the Lead and Supervisor.