HR Generalist

Part-time

Description

Who We Are

Spotlight Events, Inc. is an employee-owned (ESOP), a purpose-driven organization headquartered in Eagle, Idaho. For nearly three decades, our brands— Spotlight Dance Cup and LEAP National Dance Competition —have stood at the forefront of the competitive dance industry, producing approximately 90 events in 30 states and 50+ cities annually.

Our Mission is simple: Inspire and Celebrate Young Adults through the Arts. Powered by the Entrepreneurial Operating System (EOS) and grounded in accountability, excellence, and growth, we are rapidly expanding our national footprint and seeking dynamic leaders who can grow with us.

Our Company Core Values define who we are :

• “Break A Leg” - Passionate, disciplined, self-starter energy that inspires excellence
• “A Cut Above” - Delivering the shining standard at every event and creating raving fans
• “The Show Must Go On ” - Adapt & overcome with resourcefulness, flexibility, and relentless drive to get it done
• “Support Your Friends” - Celebrate others, uplift the team, and make people feel valued
• “Pride of Ownership” - Own the details, grow relentlessly, and treat every dollar earned or saved as if it were your own

Benefits & Culture

• Employee-Owned (ESOP): Build long-term wealth and ownership in a rapidly growing company.
• Annual Bonus based on % of EBITDA (30% – no max cap, based on plan terms)
• Mission-Driven Work: Inspire and celebrate the next generation of artists across the country.
• Career Pathway: Be part of the leadership team shaping the future of a category-leading brand.
• 401(k) with 3% Company Contribution
• Paid Time Off (PTO), Flex Time, Paid Holidays
• Pre-Tax “Cafeteria” Plan (FSA/HSA eligible)
• Medical, Dental, Vision Coverage
• AFLAC Supplemental Insurance

Who We Are Looking For

You must love working in a people-centric, fast-paced environment. Being extremely detail-oriented, well organized, and a self-starter with the ability to manage multiple high-priority and time-sensitive projects is a must. The ideal candidate possesses exceptional organizational skills, strong interpersonal communication, leadership ability, and a passion for serving the dance community.

If this is you, consider joining us as we grow and doing amazing things in the performing arts industry!

Position Overview

The HR Generalist / Accounting Hybrid supports Spotlight Events’ Human Resources and Finance operations with a strong emphasis on multi-state compliance, payroll tax administration, and accurate transactional processing. This role serves as a critical bridge between HR and Accounting, ensuring employee data, payroll-related activity, benefits, and state/local tax obligations are administered accurately and in accordance with federal, state, and local regulations.

The ideal candidate is detail-driven, compliance-minded, and highly organized, with the ability to navigate complex, multi-state requirements in a fast-paced, event-based environment while providing dependable administrative and transactional support across both departments.

Key Responsibilities

Human Resources & Compliance Support

• Support day-to-day HR operations, including onboarding tasks, background checks, drug screening initiations, and 401(k) administrative review support.
• Manage State and Local Tax (SIT, SUI, local taxes) setup, maintenance, and compliance within the HRIS system (Paylocity).
• Assist with garnishments, verifications of employment, and employee data requests, ensuring accuracy and confidentiality.
• Support HR with state and federal compliance requirements, including paid leave programs, workers’ compensation administration, and required filings.
• Reconcile benefit carrier invoices for accuracy across medical, dental, vision, 401(k), COBRA, and supplemental benefit programs.
• Maintain accurate HR and compliance records in accordance with internal controls and audit standards.

Payroll & Accounting Support

• Support payroll processing activities, including review assistance and employee expense reimbursements.
• Process and support accounts payable and accounts receivable transactions related to HR, payroll, benefits, and event operations.
• Assist with reconciling vendor invoices, credit card statements, and bank activity as assigned.
• Prepare and maintain supporting schedules, reconciliations, and documentation for internal reporting and audit purposes.
• Participate in month-end and year-end close procedures, including coordination with HR and Finance leadership.
• Provide administrative and documentation support to the accounting team as needed, including audit preparation and record retention.

Key Qualifications & Competencies

• Demonstrated experience with multi-state payroll tax, SUI, SIT, and local tax compliance.
• Strong working knowledge of state employment laws, paid leave requirements, and HR compliance frameworks.
• Experience with HRIS and payroll systems (Paylocity preferred).
• Strong proficiency in Microsoft Windows OS and MS Office Suite, with advanced Excel skills.
• Exceptional written and verbal communication skills, with the ability to clearly explain rules, processes, and compliance requirements.
• Highly process-oriented, with strong attention to detail and accuracy.
• Proven ability to manage multiple priorities concurrently in a fast-paced, deadline-driven environment.
• Strong self-management, accountability, and discretion when handling confidential information.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to adapt to extended hours and peak workload periods while maintaining a positive, professional demeanor.
• 5+ years of experience in Human Resources, Accounting, Finance, or a related field (preferred).
• Strong problem-solving skills and efficient time management (required).

Work Environment & Physical Demands

This position is primarily office-based and involves standard administrative and clerical duties, including extended periods of work at a desk using a computer, keyboard, and other office equipment.

The role may occasionally require light to moderate physical activity, such as lifting, carrying, or moving office materials weighing up to 50 pounds, as well as bending, standing, or walking for short periods.

Reliable transportation to and from the office is required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the role.

General Scope of Duties

The responsibilities outlined in this Job Description reflect the primary functions and common day-to-day expectations of the role. They intend to provide a clear overview rather than an exhaustive list. As our organization evolves, additional tasks or adjusted responsibilities may be assigned to support operational needs, seasonal demands, or strategic priorities. Spotlight Events, Inc. reserves the right to modify, expand, or adjust duties at any time as business needs require.

Equal Employment Opportunity Statement

Spotlight Events, Inc. is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all team members and applicants. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.

Requirements

#HIGHPSLE

Salary Description

$25 - $30 / Hour ( Approx. 20 hours/week)