Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to provide day-to-day support to the Director of Development in Woodland Hills, California. This Long-term Contract opportunity is ideal for a detail-oriented individual who can manage administrative workflows, maintain accurate donor information, and keep schedules and communications organized. The role calls for someone who is comfortable handling a high volume of data entry while supporting a busy development function with efficiency.

Responsibilities:
• Provide direct administrative support to the Director of Development by coordinating daily activities and helping manage priorities.
• Maintain and update donor records with a high degree of accuracy, including extensive data entry and database upkeep.
• Organize calendars, arrange meetings, and coordinate scheduling to ensure timely follow-through on development activities.
• Answer inbound calls, respond to routine inquiries, and route messages to the appropriate contacts in a courteous manner.
• Prepare correspondence, reports, and other administrative documents needed to support fundraising and departmental operations.
• Monitor office workflows, track key tasks, and assist with follow-up to help keep projects and communications on schedule.• At least 2 years of experience in an administrative coordination or administrative support role.
• Strong data entry skills with the ability to maintain accurate records in a donor database or similar system.
• Experience handling inbound calls and communicating professionally with internal and external contacts.
• Demonstrated ability to manage calendars, coordinate appointments, and support scheduling needs.
• Proficiency with general office software and standard administrative tools.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple tasks effectively.