Administrative/Staffing Coordinator
Global Technical Talent
Job Title
Location: 8767 Wilshire Blvd, Beverly Hills, CA Schedule: 8 hours between 0800-2000 and 1 weekend day per month.
Required Qualifications
HSD/GED required Experience with EPIC or FAST 1 year of recent experience working in an outpatient clinic or medical office setting Ability to read, understand, and respond to detailed oral and written instructions
Preferred Qualifications
2+ years' recent experience in large-scale staff and physician scheduling Certification in healthcare administration or scheduling Understanding of medical terminology Experience with UKG
Primary Duties and Responsibilities
Develop and maintain comprehensive staff and provider schedules, ensuring appropriate coverage for all clinic shifts. Enter, update, and adjust schedules in UKG (Kronos) to reflect real-time staffing changes. Monitor staffing levels and address last-minute changes (illnesses, emergencies, or volume changes) promptly. Ensure all scheduling complies with policies, labor laws, and departmental guidelines. Publish schedules on a regular cycle and communicate changes clearly and in advance. Coordinate weekend and holiday staffing, implementing fair rotating schedules and ensuring adequate coverage. Receive and process time-off requests, verifying eligibility and obtaining necessary approvals. Update schedules to reflect approved time off and arrange coverage as needed. Track attendance and availability, reporting concerns to management as appropriate. Collaborate with HR and Payroll to reconcile schedules with recorded time off. Perform routine audits of schedules to verify accuracy and compliance with regulations. Monitor adherence to work-hour limits, overtime rules, and departmental policies. Prepare and present staffing reports using UKG, Excel, or Tableau to inform leadership decisions. Recommend process improvements based on audit findings and operational feedback. Ad-hoc duties as needed.
About GTT
GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!
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