Administrative Coordinator

Job Description

Job Description

Job Title: Administrative Assistant Job Description

We are seeking a dedicated Administrative Assistant to support our team by generating documents and reports for approval and cross-company communication. This role involves creating and maintaining Excel reports using data from internal reporting systems and online sources. The Administrative Assistant will also be responsible for monthly SKU forecasting, considering sales history, seasonality, and other influencing factors.

• Create and maintain both paper and electronic filing systems.
• Conduct online research to create competitive landscapes in Excel.
• Organize samples and supplies.
• Proofread documents for accuracy.
• Address departmental inquiries from internal and external sources, providing accurate information as per department procedures.
• Perform administrative tasks including answering telephones, organizing schedules, and managing mail and supplies.
• Coordinate mailings for PR efforts, vendor samples, and miscellaneous requests.
• Maintain office supplies and equipment, arranging repairs and ordering supplies as needed.
• Manage department staff calendars to coordinate meetings.
• Implement and update departmental office procedures.
• Assist the department in successfully meeting company goals.
• Help generate documents and reports for approval and cross-company communication.
• Create and maintain Excel reports, pulling data from internal reporting systems (ERP system) and the internet.

• Proficiency in Microsoft Excel
• Experience with administrative support and data entry.
• Familiarity with ERP systems.
• Strong organizational and clerical skills.
• Proficiency in Outlook.

• 1-2 years of experience in an office environment in an administrative role.
• Highly self-motivated and self-disciplined.
• Ability to work effectively with little or no supervision.
• Professional demeanor with great attention to detail.
• Process-oriented with strong communication skills, including excellent listening skills.
• Energetic and team-oriented with a positive attitude.
• Bachelor's degree preferred.
• Interest in the   skincare, beauty, or cosmetics industry is a plus.

This position is fully onsite near LAX, providing a dynamic and engaging work environment.

This is a Contract position based out of Los Angeles, CA.

The pay range for this position is $31.50 - $33.35/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Los Angeles,CA.

This position is anticipated to close on Jul 11, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.