Administrative Practice Coordinator

Surgery Scheduler

Required: - HSD/GED - 3 years of experience with a large medical group practice - Surgery scheduling experience in a high-volume setting - Knowledge of HMO, PPO, and POS insurance plans - Experience with Work Comp and WC cycle and protocols Preferred: - Bachelor's Degree (strongly preferred) - Epic experience

Primary Duties and Responsibilities

• Performs all functions related to surgery scheduling including verifying insurance, scheduling of patients pre & post-operative appointments, obtaining health clearances, surgery authorizations, and scheduling surgical assistants; Ensure that all pre-operative studies are scheduled and completed prior to surgery.
• Manages physician referral work queues by completing referrals in Epic corresponding to PPC tasks.
• Provides customer service actions such as, scheduling appointments, triaging calls by directing to appropriate individuals or departments, responding to patient questions and complaints, referring patient complaints appropriately to supervisor.
• Manages physician practice in coordination with medical assistants and other appropriate staff. Trouble shoot patient/physician issues and takes appropriate action for resolution.
• Handles administrative functions including physician correspondence, forms and request for authorizations, Cedars-Sinai med-legal patients, expense reports, calendar and other transcription needs when needed; Works with workers compensation adjusters, nurse case managers, submits WC request for authorizations, and follows up to obtain statuses and receipt of documentation.
• Completes credentialing when necessary at all physician facilities, ensures CVs are updated and medical staff privileges are current (CA license & DEA).
• Monitors work flow, assists in work assignments, recommends areas for improvement, interfaces/liaisons with other departments, assists in meeting/auditing
• Coordinates MD mentoring opportunities with fellows, students, etc
• Works with the billing and HIS departments to provide information for requested chart audits; Ensures that appropriate surgical reports, and daily clinic charges are sent to the billing department without delay for optimal reimbursement; Works closely with billing department to facilitate financial arrangements for individual patients.
• Acts as a liaison between physician and patients in communicating surgery concerns; Provides surgical scheduling information, resource coordination, and support to patients before, during and after surgery procedure(s). Provides health education materials including forms, videos, articles to inform target population of health topic as directed by physician; Develops with the physician, materials for patients pre- and post- surgery and correspondences in between.
• Provides support to physician with outside services, including, profession/collegiate teams, teaching and speaking engagements; Manages and coordinates logistics of care for VIPs and patients with special needs.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. As a Native American-owned, economically disadvantaged corporation, we highly value diverse and inclusive workplaces. Our clients are Fortune 500 banking, insurance, financial services, and technology companies, along with some of the nation's largest life sciences, biotech, utility, and retail companies across the US and Canada. We look forward to helping you land your next great career opportunity!