Administrative Coordinator

Administrative Coordinator

Job Category: Culinary

Full-Time

On-site

5743 Smithway Street Suite 103 Commerce, CA 90040, USA

Description

What You'll Do

• Accurately enter and maintain inventory transactions in the ERP system (receipts, transfers, returns, spoilage, disposals, and adjustments)
• Perform weekly cycle counts, end-of-month counts, and support physical inventories
• Review inventory discrepancies, investigate variances, and support resolution with cross-functional teams
• Support production teams by ensuring materials are available and properly documented to avoid line stoppages
• Create and process requisitions for last-minute requests and production needs
• Maintain clear documentation and audit trails for inventory and production-related transactions
• Prepare and update reports, spreadsheets, and basic tracking tools
• Communicate regularly with Production, Warehouse, FSQA, Customer Experience, and Procurement teams via email, Teams, radio, and in-person
• Support administrative tasks including scanning, filing, emailing, and record maintenance
• Proactively identify process gaps and escalate issues for resolution
• Comply with company policies, GMPs, and all health and safety requirements
• Perform additional duties as assigned

What You Bring

• Minimum 1 year experience in manufacturing, distribution, or food production (food environment preferred)
• Minimum 1 year experience with inventory counts, data entry, or administrative support
• Experience using ERP systems preferred (Centro, EATEC, or similar)
• Intermediate computer skills (Microsoft Excel, Outlook, Teams)
• Strong attention to detail and ability to manage multiple priorities
• Effective communication and customer service skills
• Strong communication, professionalism, and interpersonal skills
• Ability to work independently and as part of a team
• Self-starter, capable of working independently or through others
• Skilled at prioritizing, solving problems, and performing under pressure in a fast-paced setting
• Detail-oriented; strong analytical and problem-solving abilities
• Basic math and problem-solving skills
• Proficient in reading, counting, following instructions, and basic math
• Flexible schedule availability, including weekends and occasional overtime
• Forklift or electric pallet jack experience a plus

Working Conditions

• Ability to lift up to 50 lbs and perform physical tasks (standing, bending, reaching)
• Ability to work in cold storage environments (-15F to 55F) for extended periods
• Flexible schedule, able to cover varied shifts and weekends
• Requires ability to work in a fast-paced, production-driven environment
• Regular communication and coordination with cross-functional teams throughout the workday
• Comply with company policies, GMPs, and all health and safety requirements

Shift & Hours: Monday Friday, 7:30 am - 4:00 pm - Flexibility may occasionally be required to support production needs, operational issues, or special projects.

Base Pay: $21.50USD/hourly

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.